1yr FTC Depot Admin & Finance Supervisor – Warrington Job at Hermes in Warrington
Reporting to the Depot General Manager, this role is to be fully accountable for the Depot Administration, reporting and analysis and to be the front line ambassador for all office depot enquiries.
The position will proactively seek ways to support the management team in identify cost opportunities including labour costs, both PAYE and Agency spend, be accountable for the depot Facilities Budget and Depot Costs and ensure that all reporting and business admin governance is done in a timely and thorough manner.
This position is initially on a 1yr Fixed Term Contract but there is the potential for it to become a permanent position.
About the Role:
You’ll be joining our business as a key member of the Depot Management team. Working alongside the Nightshift and Dayshift Managers, you will support your Depot Manager in ensuring the smooth running of the Depot. The Depot Administrative & Finance Supervisor (known as “DAFS”) is the front line ambassador for all the Depot Office enquiries and fully accountable for the depot Administration, reporting and analysis.
You’ll have accountability for specific tasks such as management of daily, periodical analysis and reporting for all cost within the depot, generating and analysing all financial reports, highlighting trends, poor practice and risks and offering potential solutions.
You must have strong communication skills as part of your role will be to influence line managers and ensure that company process and best practice methods are followed.
The ability to multi-task and work in a organised fashion is key as you will collate, maintain and submit relevant payroll timesheets within deadlines.
Our DAFS are key to our business and are often the “go-to” person in their depot so someone who can quickly learn a site and build relationships would be ideal.
Experience of managing process and systems in a busy administrative environment is essential.
Able to prepare presentations ensuring information is clear, concise and demonstrates the discussion requirements.
Proven ability to analysis information or stats to create a case and influence others.
Proven ability to create efficient systems, ways of working for improvements.
Speed and accurate typing skills, including attention to detail.
Excellent working knowledge of PowerPoint, Word, Outlook and Excel etc.
Proven organisation skills – ability to work in a logical and methodical manner; ability to use own initiative and effectively manage several tasks at one time.
Management of daily, periodical analysis and reporting for all cost within the depot ensuring any associated risks and contingencies are escalated to the DGM.
Responsible for generating and analysing all financial reports, highlighting trends, poor practice and risks and offering potential solutions that can influence decisions.
Maintain accurate Attendance Management by updating relevant system accurately and in a timely manner.
Iinfluencing line managers to follow company process and ensure that best practice methods are followed and reporting where these fail.
Managing and revisiting local process to create a robust practice and reporting methodology in an effort to reduce costs, have higher people engagement and ensure we are compliant with the law and business requirements.
Collate, maintain and submit relevant payroll timesheets, update GPHR10 accordingly in line with company deadlines
26 Days Holiday entitlement + Bank Holidays
Opt in benefits
We will contribute 3% into your pension, give you peace of mind through life assurance and also provide income protection cover. On top of this, we offer a great range of flexible benefits that aim to provide something for everyone, so whether you want a discount with a retailer, insurance for your new gadget, or a cash back health care scheme that can include an online GP service, we’re sure we’ve got something for you.
“To all recruitment agencies: Hermes does not accept agency resumes. Please do not forward resumes to our jobs alias, Hermes employees or any other organisation location. Hermes is not responsible for any fees related to unsolicited resumes.”
Company Location: Warrington