Administration/First Aid Job at Schools (Government) – in Gippsland VIC

Job Description

Job Description

Location: Gippsland | Cockatoo

Job type: Full time / From 28/01/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1245507

Selection Criteria

SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4 Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5 A commitment to professional learning and growth.


Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction. Assistance is readily available when problems arise. An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee’s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks – e.g. driver’s licence, first aid, safe food handling.


Undertake clerical and keyboard duties in support of the school administration function.

Provide document preparation support.

Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.

Maintain, enter and retrieve data from the schools computer system.

Comply with the College’s policies and procedures

Demonstrate the College’s organisational values of support, teamwork, achievement and respect on a daily basis

Maintain a healthy and safe working environment.

Liaise with the Business Manager to undertake relevant staff professional development and training.

Assess and administer first aid to students and staff.

Order, store, monitor and administer medication and medical supplies in accordance with the Drugs, Poisons and Controlled Substances legislation.

Contact parents, emergency services, allied and community health as required.

Liaise with teaching staff re any problems/queries about student’s medical conditions.

Refer to and liaise with other appropriate colleagues (eg. Principal, SWO) and health professionals as appropriate.

Maintain Accident/illness Register and enter data according to DE&T requirements

Prepare and maintain yard duty bumbags, first aid boxes for classrooms as well as excursion/camp first aid kits.

Prepare and monitor first aid budget

Maintain first aid supplies, paper and stationery for health centre..

Perform head lice checks if required

Develop procedures and documentation in relation to First Aid duties

To assist with the liaison and communication between parents, staff and members of the wider community

Receive and provide information to client enquiries and provide direction and advice in line with school policy and procedures

Maintain, enter and retrieve data from the schools computer system in relation to first aid

Prepare correspondence according to school procedures that is relevant to the First Aid duties (eg. Head lice notices and Proformas)

Distribute as necessary copies of medical information to class teachers, health centre emergency folder etc.

Print and update lists of students and their medical conditions

Liaise with the Student Enrolment Officer to ensure newly enrolled students medical information is printed/collected and distributed to appropriate staff

Coordinate the distribution of medical care forms /action plans as required, following up with parents to ensure they are completed.

Communicate with parents/guardians to ensure that student’s medical information is correct and up to date

Maintain and update First Aid policies and procedures.

Comply with Occupational Health and Safety regulations in work practices and in the maintenance of environment and equipment.

Provide education in relation to common health conditions (eg. Anaphylaxis/allergy/asthma)

Produce regular articles on pertinent health issues through the College newsletter and website.

Participate where appropriate in meetings relating to health and safety issues.

Maintain confidentiality at all times

Maintain filing and archiving system in accordance with school procedures in relation for First Aid.

Undertake clerical and word processing duties in support of the school’s first aid

Any ad hoc duties as required

Undertake other duties relevant to the field of responsibility as requested by the Business Manager or Principal

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Location Profile

Emerald Secondary College is a single campus, co-educational 7-12 Government school set in the Dandenong Ranges. From the day the doors opened in 1985, the College has continued to deliver an engaging and vibrant education combining both an academic and practical curriculum that encourages students to achieve their personal best. Our College is proud of our Strategic Direction that was launched at the beginning of 2015. This vision will drive the College forward in its core mantra to provide ‘Access to Excellence’ for all its students. The vison has three key identifiable areas: Quality Teaching and Learning, Positive Relationships and Personalised Learning. The College has high expectations of its staff and students and these include its expectations of a compulsory uniform from year 7-12 enabling students to take pride in themselves and their college, and to nurture a sense of belonging.

The staff utilise a consistent lesson structure with learning objectives and provide constructive feedback to each other on their teaching. We offer many opportunities for students beyond the Australian Curriculum including the Year 9 Connect Program, Japanese Sister School Exchange Programs, Instrumental Music program, State level sports teams, School Production and an Outdoor Education Program. At Emerald Secondary College we recognise achievement continuously via the parent portal and each semester, Year Level Award Assemblies are held to recognise and promote academic excellence.

Our College has a strong history of academic success with a high proportion of students being accepted into university or other tertiary institutions. We offer an extensive range of VCE courses in the Senior School complemented by vocational education opportunities including VET and VCAL. We are also proud to be able to offer the Select Entry Accelerated Learning Program (SEAL) for academically talented students from Year 7 onwards. To support student learning, we introduced the parent portal “Compass” which enables parents to have 24 hour on line access which has enhanced communication and enabled them to have access to data on their child’s attendance and achievement as well as open communication with the College and classroom teachers.

The College has a strong commitment to student Wellbeing. We have an excellent Student Wellbeing Program which includes a large, diverse and highly skilled Counselling team, Peer Support, a Chaplain and Inclusion support. We also access a range of support services from Emerald Centre for Hope and Outreach (ECHO) to assist students fulfil their potential. Students are encouraged to have a voice within our college, and we have an established student representative council that works closely with the students, staff and School Council.

About Company

Company: Schools (Government) –

Company Location:  Gippsland VIC

Job Category:

About Schools (Government) -