administrative assistant

Full job description

Operating Systems and Software

Google Docs

Business Equipment and Computer Applications

MS Excel

MS Windows

MS Word

MS Office

Area of Specialization

Statistics

Reports and records

Invoices

Correspondence

Contracts

Technical Terminology

Business

Specific Skills

Type and proofread correspondence, forms and other documents

Schedule and confirm appointments

Greet people and direct them to contacts or service areas

Determine and establish office procedures and routines

Arrange and co-ordinate seminars, conferences, etc.

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Compile data, statistics and other information

Order office supplies and maintain inventory

Record and prepare minutes of meetings, seminars and conferences

Arrange travel, related itineraries and make reservations

Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Set up and maintain manual and computerized information filing systems

Security and Safety

Bondable

Transportation/Travel Information

Own vehicle

Public transportation is not available

Work Conditions and Physical Capabilities

Fast-paced environment

Work under pressure

Repetitive tasks

Attention to detail

Tight deadlines

Personal Suitability

Flexibility

Accurate

Team player

Excellent oral communication

Excellent written communication

Client focus

Reliability

Organized

Ability to multitask