administrative assistant

Full job description

Specific Skills

Type and proofread correspondence, forms and other documents

Schedule and confirm appointments

Greet people and direct them to contacts or service areas

Determine and establish office procedures and routines

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Compile data, statistics and other information

Order office supplies and maintain inventory

Record and prepare minutes of meetings, seminars and conferences

Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Set up and maintain manual and computerized information filing systems

Security and Safety

Criminal record check

Basic security clearance

Work Conditions and Physical Capabilities

Work under pressure

Repetitive tasks

Attention to detail

Personal Suitability

Flexibility

Accurate

Team player

Excellent oral communication

Excellent written communication

Reliability

Organized

Ability to multitask