Administrative Assistant Job at Sanofi in Mississauga, ON
Location: Sanofi Genzyme Canada Head Office / Mississauga, Ontario
Sanofi Genzyme has pioneered the development and delivery of transformative therapies for patients affected by rare and debilitating diseases for over 30 years. We accomplish our goals through world-class research and with the compassion and commitment of our employees. With a focus on rare diseases, multiple sclerosis Oncology and Immunology, we are dedicated to making a positive impact on the lives of the patients and families we serve. That goal guides and inspires us every day. Sanofi Genzyme’s portfolio of transformative therapies, which are marketed in countries around the world, represents groundbreaking and life-saving advances in medicine. Sanofi Genzyme benefits from the reach and resources of one of the world’s largest pharmaceutical companies, with a shared commitment to improving the lives of patients. Learn more at www.genzyme.com.
The Administrative Assistant contributes to the day-to-day operations of the Sanofi Genzyme Canada office, and supports the work of the Franchise Head and other members of the Dupixent Franchise. The candidate must be a highly motivated individual who is a self-starter. They need to possess the ability to understand our business and look beyond the task at hand relative to a position, department and company. This individual will be involved in the following areas and will perform detailed job functions:
Administrative Support – Primary
Provide dedicated administrative support to the Dupixent Franchise and Brand Teams
Prepare and/or process and track required documents related to Franchise financial transactions (e.g. purchase orders, honoraria, invoices, grant requests)
Achieve advanced understanding of the financial systems (NEXT, Catalyst, Financial Tools etc..) and the associated usage requirements that are used to efficiently manage financial processes
Identify and trouble-shoot issues related to any step of the financial management systems
Coordinate submissions and the necessary follow up related to the required approval of promotional material
Administrative Support – Secondary
Provide administrative support to the National Sales Managers, Marketing Leads and Field Representatives
Assist in planning and organizing internal and external business related meetings, advisory boards, symposiums, conferences, program events, etc.
Investigate, coordinate and arrange for hotel accommodations and services, meals, transportation, communications and facilities support, program functions and similar activities to support internal and external meetings
Assist directly or indirectly with the booking of travel for employees and external customers including KOLs
Assist in the preparation and shipping of promotional booths to and from meeting locations
Receive, store and track inventory of all promotional items for assigned brands
Through interfacing with customers, receive orders, prepare and distribute antibody biomarker testing kits
When requested, assist in the preparation of slide development to support various Immunology personnel
When required, implements larger-scale direct mailings to a defined customer list
Coordinate the on-boarding of new team members within the Immunology Franchise.
Contributes to organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
Provide logistical support to the Patient Support Programs.
Required Skills and Behaviours
Proficiency in MS Office – WORD, PowerPoint & Excel
Proficiency in Adobe Illustrator and Photoshop an asset
Post-Secondary Education (preferred)
3 – 5 years of successful administrative support experience
Bilingualism (English & French) is an asset
Excellent written and verbal communication skills
Strong organization and prioritization skills
Attention to detail
Works with minimal supervision
Supportive, shows initiative and self-starter
Ability to work independently and make decisions in supporting the department, showing good judgment and understanding of the internal processes and objectives.
Ability to manage multiple projects with skill and quality and be the central support resource for the Immunology Franchise.
Applications received after the official close date will be reviewed on an individual basis. Internal applicants are required to notify their manager of their application.
About Sanofi – www.sanofi.ca
Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions. With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe.
Sanofi entities in Canada include the Diabetes and Cardiovascular Care Business Unit, the General Medicines and Established Products Business Unit, Sanofi Pasteur (vaccines), Sanofi Genzyme (specialty care) and Sanofi Consumer Health. Together they employ close to 1,900 people. In 2015 Sanofi companies invested $133.3 million in R&D in Canada, creating jobs, business and opportunity throughout the country.
Sanofi is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.
Thank you in advance for your interest.
Only those candidates selected for interviews will be contacted.
Follow Sanofi Canada on Twitter: @SanofiCanada and on YouTube: youtube.com/user/sanoficanada
Sanofi, Empowering Life
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.
Company Location: Mississauga, ON