Overview

Administrative Assistant Jobs in Englewood, CO at Aveanna Healthcare


Title: Administrative Assistant

Company: Aveanna Healthcare

Location: Englewood, CO

JOB DESCRIPTION:
The Administrative Assistant – Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.
Compensation: $20.00 – 22.00/hr
Benefits Overview:

Health, Dental, Vision Insurance*
401(k) Savings Plan with Employer Matching*
Employee Stock Purchase Plan*

Company-Paid Life Insurance*
Paid Holidays, Paid Vacation Days, Paid Sick Days*
Opportunities to advance and grow professionally

OFFICE SUPPORT ACTIVITIES:

Scanning and/or filing of documentation and records
Assist in answering incoming calls and ensuring accurate messages are taken and given to the appropriate staff member

Mail distribution to appropriate staff members or department
Process invoices according to branch location guidelines
Office supply orders
Perform special projects as needed

COMPLIANCE COORDINATOR RESPONSIBILITIES:

Assist with caregiver onboarding activities; may be asked to assist with recruiting activities
Ensuring all caregiver personnel files are secure, accurate and complete

Verification and maintenance of caregiver credentials (licenses and certifications)
Creating and providing monthly evaluation and skills report to Director(s)
Coordinate with Corporate Risk Management and Leave of Absence Specialists on all worker compensation claims and return to work coordination activities
Coordinate with People Services on all unemployment claims
Be primary point of contact for caregiver questions relating to company benefits, policies, procedures, education

MEDICAL RECORDS CLERK RESPONSIBILITIES:

Performs all admissions for data entry, inputs physician’s plan of care and other medical information into the computer when requested
Prints and distributes the physician plan of care
Maintains a tracking system of physician orders and plan of care in order to maintain compliance
Demonstrates a desire to set and meet objectives and to find increasingly efficient ways to perform tasks

Completes work and documentation with accuracy and within Premier time frames
Assists the Clinical Director with maintaining compliance as directed
Actively listens and always follows appropriate channels of communication

PAYROLL ASSISTANT RESPONSIBILITIES:

Weekly time sheets entries for caregiver staff visits which generate billing

Audit weekly payroll reports and make timely payroll adjustments when necessary
Process and close payroll each week according to guidelines
Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
Prepare and maintain payroll files
Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner

Be primary point of contact for location caregiver payroll inquiries
Establish an open line of communication and positive relationship with the Corporate Payroll department

OPERATIONS SPECIALIST QUALIFICATIONS:

High School Diploma or equivalent required, College Degree a PLUS
Payroll and/or human resources experience
Proficient in English, Bilingual a PLUS
Home Health experience is a PLUS
Knowledge of Microsoft Office Suite, proficient in Word and Excel

Team player, ability to multitask and take on new tasks

If you feel that you are a match for our Operations Specialist opening, we welcome you to submit your resume.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Aveanna Healthcare is an equal opportunity and affirmative action employer and is committed to providing employment opportunities to minorities, females, veterans, and disabled individuals, as well as all other protected groups

Position Overview
The Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.

Essential Job Functions

Payroll Activities:
o Weekly time sheets entries for caregiver staff visits which generates billing
o Audit weekly payroll reports and make timely payroll adjustments when necessary
o Process and close payroll each week according to guidelines
o Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
o Prepare and maintain payroll files
o Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner
o Be primary point of contact for location caregiver payroll inquiries
o Establish an open line of communication and positive relationship with the Corporate Payroll department

Personnel Activities:
o Assist with caregiver onboarding activities; may be asked to assist with recruiting activities
o Ensuring all caregiver personnel files are secure, accurate and complete
o Verification and maintenance of caregiver credentials (licenses and certifications)
o Creating and providing monthly evaluation and skills report to Director(s)
o Coordinate with Corporate Risk Management and Leave of Absence Specialists on all worker compensation claims and return to work coordination activities
o Coordinate with People Services on all unemployment claims
o Be primary point of contact for caregiver questions relating to company benefits, policies, procedures, education

Caregiver Coordination Activities:
o Establish and maintain an orientation schedule for caregiver staff
o Maintain accurate and up to date contact list of all active caregivers, including mailing log
o Review and confirm weekly schedules according to branch location guidelines
o Mail monthly schedule to patient’s home each month according to branch location guidelines

Office Support Activities:
o Scanning and/or filing of documentation and records
o Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
o Mail distribution to appropriate staff member or department
o Process invoices according to branch location guidelines
o Office supply orders
o Preform special projects as needed

Requirements

High school diploma or GED
Proficient typing skills
Proficient Microsoft Office skills

Preferences

Payroll and/or human resources experience
Private duty, home care or health care company experience
Advanced Microsoft Excel skills
Two (2) years general office experience

Other Skills/Abilities

Must maintain company and employee confidentiality at all times
Must maintain professional boundaries at all times
Ability to remain calm and professional in stressful situations
Attention to detail
Time Management
Effective problem-solving and conflict resolution
Excellent organization and communication skills

Physical Requirements

Must be able to speak, write, read and understand English
Occasional lifting, caring, pushing and pulling of up to 25 pounds
Must be able to lift 50 pounds
Prolonged walking, standing, bending, kneeling, reaching, twisting
Must be able to sit and climb stairs
Must have visual and hearing acuity

Environment

Performs duties in an office environment during agency operating hours
Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.
Notice for Job Applicants Residing in California

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About Aveanna Healthcare