Administrative Assistant Job at ENGIE Services in Ottawa, ON

Job Description

ENGIE Services is seeking an administrative Assistant to ensure reliable and cost-effective delivery of a major district energy system in the National Capital Region. The project is a 35-year mandate for the operation and maintenance of a critical district heating and cooling plant network servicing governmental buildings in the Ottawa and Gatineau area. ENGIE Services is part of Engie ’s group (formerly GDF SUEZ) which employs 154,950 people worldwide.

ENGIE Services is a provider of energy efficiency, facility management services and outsourcing solutions for companies and communities. Our experts design, develop and manage tailored, smart and sustainable solutions for our customers’ benefit from airports to office parks, industrial sites and District Heating & Cooling Networks . Find out more at www.engieservices.ca .

ENGIE Services operates 320 heating and cooling systems around the world in response to the long-term comfort needs (heating and air-conditioning) of both public and private sectors, at the same time as protecting the environment. A world market leader for three decades, the Group continues to expand its presence in Asia, the Middle East and North America.

Job Office: Ottawa

Position Status: Permanent- Full time

Number of positions: 1

Under the general manager’s leadership, the incumbent assists the operations team with all administrative tasks aimed at maintaining day-to-day operations. This person also ensures that the procedures in place are properly enforced.

Collaborate with the service help desks to obtain work orders for the field team;

Organize and plan meetings, update meeting notes and send out to all meeting participants;

Write and distribute email, correspondence memos, letters, faxes and forms to various parties;

Assist in the preparation of regularly scheduled reports that must meet contractual KPI’s;

Work in an environment that utilizes a secure document storage procedure and process;

Support in the update requirement of operational procedures, plans and process updates;

Manage the administrative tools required for several locations;

Maintain contact lists and email distribution list for the project;

Submit and reconcile expense reports for management team;

Manage site access process for the project locations;

Act as the point of contact for internal and external clients;

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.


Education: an administration Certificate is required;

Minimum of 2 years of relevant experience in the administrative field;

Knowledge of technical operations management of buildings or projects, an asset;

Proficiency with the Office suite (especially Excel and MS Project);

Secret security clearance;

Ability to communicate effectively (oral and written) in English, French an asset;

Driving license .

Strong interpersonal skills;

Ability to work in a dynamic environment with different members and functions;

Team spirit;

Autonomy, organizational and prioritization skills;


Concern for quality work;

Ability to demonstrate discretion and confidentiality.

Equal Employment Opportunity:
ENGIE Services Inc. is committed to the principles of equality in employment and invites women, aboriginals, members of visible minorities, ethnic minorities and persons with disabilities to apply.

All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ancestry, sex, sexual orientation or preference, religion, marital status, citizenship, veteran status, or physical or mental disability.

As part of the ENGIE Services selection process, candidates may be asked to give their consent to a background check that is relevant to the position to be filled before receiving an offer of employment.


: Engineering / Projects

Primary Location

: North America-Canada-Ontario-Ottawa


: ENGIE Services


: Full-time

Nature of Responsibility

: Advanced operational / administrative role

Job Posting

: Nov 27, 2019, 9:27:01 PM

About Company

Company: ENGIE Services

Company Location:  Ottawa, ON

Job Category:

About ENGIE Services