Administrative Assistant (FT) Job at Waypoint Centre for Mental Health Care in Penetanguishene, ON

Job Description

Number: 1

The Director of the Awenda and Beckwith Programs is currently seeking a Full Time Administrative Assistant. The purpose of this position is to provide administrative support/secretarial services to the Director and to the Beckwith and Awenda portfolio.

Key Accountabilities:
Coordinating schedule of the Director using own judgment to set up appointments; determining urgency and nature of appointments and provide word processing services.

Preparing payroll and attendance related records; liaising with Financial Services.

Supporting the budget process by data gathering; data entry; invoicing, identifying variances of Program/Department budgets, preparing and processing completed travel/expense claims. Order supplies and equipment, and arrange tuition, accommodation, etc. for Director/Managers; maintaining office supply inventory for the Program/Department.

Collecting and collating information, as required and/or directed, to compose correspondence and/or prepare reports/presentations/spreadsheets/graphs/special projects

Receiving, prioritizing, storing and distributing information from all mediums (telephone, mail, fax, email). Responding as required and/or directed; drafting responses as required for own or Director’s signature; ensuring items are brought forward and followed up as directed; ensuring filing system complies with common practices; maintaining a bring-forward file; ensuring that pending issues are addressed; coordinating arrangements to facilitate transfer, admission, discharge, as required; and coordination of outreach activities/community linkages as required.

Post-secondary education in an office administrative program or equivalent experience preferred

Recent and related administrative experience in a fast paced office environment, preferably in a hospital setting

Experience with providing administrative support for various court and legal related proceedings (ie: ORB, CCB, Mental Health Act) an asset

Experience with advanced budgetary practices and processes

Proven ability to take and process minutes of assigned committees/meetings and associated responsibilities

Proven advanced level computer software experience including proficiency in Microsoft suite products and database software.

Experience working with and maintaining confidential information

Proven written and verbal communication skills

Proven ability to adapt readily to change

Models and promotes core ethical practice, Waypoint Values, and reflects an optimistic and positive attitude

Proficiency in French/English language skills an asset

How do I apply?

Waypoint employees apply through the Employee Self-Service portal at https://employees.waypointcentre.caand external applicants apply to http://www.waypointcentre.ca/i_want_to/join_your_teamby quotingJob ID WC20-77by close of business (5:00 pm) on April 7, 2020. Attach your cover letter and resume detailing why you are interested in this opportunity and how you meet the qualifications and key accountabilities specified.

We are committed to fostering an inclusive, accessible work environment, where all employees feel valued and respected. Waypoint offers accommodation for applicants with disabilities as part of our recruitment process. If you are contacted to arrange an interview or testing, please advise us if you require an accommodation. All applicants are thanked for their interest in this position, however, due to high volumes only those selected for an interview will be contacted.

About Company

Company: Waypoint Centre for Mental Health Care

Company Location:  Penetanguishene, ON

Job Category:

About Waypoint Centre for Mental Health Care