Administrative Assistant, Professional Practice

As part of Bruyère Continuing Care you will be contributing to fulfilling our Mission which is committed to improving the quality of life of our patients and residents by living our values of respect, compassion, collaboration, accountability and learning.

Function summary

Under the direction of the Director(s), the incumbent acts as a resource person and coordinates/assumes responsibility for a variety of administrative functions. The administrative assistant provides administrative assistance and secretarial support to the Director(s). He/She plans and organizes the daily activities by coordinating the agenda, travel, and any other departmental activities/projects ensuring that the prescribed deadlines are met.

He/She is committed to living the Mission and Values of Bruyère Continuing Care.

He/She is committed to patient and resident safety, on-going learning and continuous quality improvement.

Required qualifications

Three (3) years community college diploma in a relevant field of an equivalent combination of education, training and experience

Minimum of three (3) years experience in a health care setting supporting management positions

Fluent in French and English, spoken and written (Candidates who do not meet this language requirement are eligible to apply for this position and may be considered if there are no other suitable applicants who meet this requirement)

Proficiency in computer skills including familiarity with Microsoft Office Suite (mainly Word, Excel, PowerPoint and Outlook), Adobe Acrobat

Experience in using scheduling and payroll management systems

Experience in organizing meetings, taking minutes and translating documents

Experience in maintaining electronic filing systems

Position key competencies

Knowledge of office management systems and procedures

Strong knowledge and understanding of a middle and senior management environment

Excellent time management skills and ability to multi-task and priorities work

Excellent written and verbal communication skills in both official languages

Ability to work with minimal supervision and with a team

Ability to exercise appropriate and independent judgment

Ability to analyze and resolve administrative or procedural problems

Flexibility to adapt to a changing work environment

Attention to detail and high level of accuracy

Superior interpersonal, organizational and planning skills

Ability to exercise discretion in handling sensitive and confidential information

Basic medical terminology

Good client-centered service

Additional information

All applicants must provide a recent CV, and a cover letter that clearly indicates that they meet the required qualifications. Copies of their degrees and certifications, if applicable, must also be included.

Bruyère Continuing Care is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.

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