Administrative Assistant, Professional Practice Job at Bruyère Continuing Care in Ottawa, ON
Under the direction of the Director(s), the incumbent acts as a resource person and coordinates/assumes responsibility for a variety of administrative functions. The administrative assistant provides administrative assistance and secretarial support to the Director(s). He/She plans and organizes the daily activities by coordinating the agenda, travel, and any other departmental activities/projects ensuring that the prescribed deadlines are met.
He/She is committed to living the Mission and Values of Bruyère Continuing Care.
He/She is committed to patient and resident safety, on-going learning and continuous quality improvement.
Three (3) years community college diploma in a relevant field of an equivalent combination of education, training and experience
Minimum of three (3) years experience in a health care setting supporting management positions
Fluent in French and English, spoken and written (Candidates who do not meet this language requirement are eligible to apply for this position and may be considered if there are no other suitable applicants who meet this requirement)
Proficiency in computer skills including familiarity with Microsoft Office Suite (mainly Word, Excel, PowerPoint and Outlook), Adobe Acrobat
Experience in using scheduling and payroll management systems
Experience in organizing meetings, taking minutes and translating documents
Experience in maintaining electronic filing systems
Position key competencies
Knowledge of office management systems and procedures
Strong knowledge and understanding of a middle and senior management environment
Excellent time management skills and ability to multi-task and priorities work
Excellent written and verbal communication skills in both official languages
Ability to work with minimal supervision and with a team
Ability to exercise appropriate and independent judgment
Ability to analyze and resolve administrative or procedural problems
Flexibility to adapt to a changing work environment
Attention to detail and high level of accuracy
Superior interpersonal, organizational and planning skills
Ability to exercise discretion in handling sensitive and confidential information
Basic medical terminology
Good client-centered service
All applicants must provide a recent CV, and a cover letter that clearly indicates that they meet the required qualifications. Copies of their degrees and certifications, if applicable, must also be included.
Bruyère Continuing Care is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.
Company: Bruyère Continuing Care
Company Location: Ottawa, ON