Overview

Administrative Assistant (Remote-EST) Jobs in Reston, VA at Aston Carter


Title: Administrative Assistant (Remote-EST)

Company: Aston Carter

Location: Reston, VA

Description:* We are looking for an experienced and motivated Executive Business Administrator to provide administrative support for 3 Industry Solutions Client Delivery Partners. The ideal candidate can navigate strategically in a fast-paced environment and a professional attitude, develop proficiency with and maintain confidentiality of HR and sales data, handle ambiguity, and prioritize and communicate effectively. This position requires someone who is highly organized, has excellent communication skills and follow-through, can use good judgment, set priorities, and handle multiple tasks simultaneously.

The EA organizes and coordinates calendars, logistics, and travel. The right candidate must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and customer oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. In this role, the right candidate will have the ability to work independently on projects from conception to completion and must be able to navigate high value, highly sensitive business scenarios and handle confidential matters with discretion.

Responsibilities: *

Owns a broad variety of scheduling tasks with utmost accuracy and timeliness including managing an extremely active calendar of appointments; arranging complex and detailed travel plans, itineraries, and agendas;. Analyzes and responds appropriately to trends, priorities & duplicities to maximize time efficiencies

Manages 3 CDPs daily schedules and customer travel

Plans and coordinates domestic travel plans end-to-end including the proactive anticipation of any and all logistics and itineraries. Takes ownership & support of logistics and travel requirements including on-the-ground, door-to-door logistics. Works with key folks on the team in planning meetings and logistics. Facilitates completion of administrative tasks including completing expense reports, preparation of needed documents, handling information that can sometimes be confidential.

Schedules and ensures effectiveness of all logistics (meeting room, AV, catering) for meetings as needed.

Qualifications: *

4-5+ years professional administrative experience, preferably in a fast paced environment.

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Team player with very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, internal teams, external partners, and customers.

Expert level written and verbal communication skills, demonstrated professionalism.

Demonstrated proactive approaches to problem-solving with strong decision-making capability.

Emotional maturity

Highly resourceful team-player, with the ability to also be extremely effective independently.

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Forward looking thinker, who actively seeks opportunities and proposes solutions.

About Aston Carter:

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