Administrative Assistant Spec Jobs in Bothell at LOCKHEED MARTIN CORPORATION

Title: Administrative Assistant Spec


Location: Bothell

COVID-19 continues to significantly impact our employees, families and communities. With employee health and safety as our top priority, and as a federal contractor, Lockheed Martin is taking action to address the increased risk and uncertainty COVID variants pose in the workplace and ensuring we meet our commitments to national security.

To uphold safety for all employees, we will continue to request vaccination status for all Lockheed Martin employees including new hires. All current and newly hired employees who are unvaccinated will be required to adhere to onsite safety protocols.
Description:Our Administrative Assistant Spec supports multiple Directors, including the Bothell Site General Manager (GM) and Laser & Sensor Systems Program Director, and other senior Bothell leadership staff with calendar, travel, and overall administrative assistance. Additional support activities may include support to site meeting and event coordination, support to visiting customers and Lockheed Martin Executives. This position requires an organized, detail-oriented Administrative Assistant with professional demeanor, well-spoken and efficient applicant. Candidate should possess a high level of administrative assistant experience including strong calendar management, independent decision making, proactive responses to tasks and projects and excellent interpersonal skills including effective communication skills. Able to handle multiple tasks simultaneously in a dynamic and fast-moving team environment. Must possess ability to interact with all levels of management as well as external customers.

The Administrative Assistant Spec will be responsible for, but not limited to, the following:

Manage complicated calendars that include coordinating scheduling of appointments, meetings, presentations, events, and related logistics including deconflicting calendars for staff and visitors at multiple sites and time zones.

Coordinate with staff on input and preparing internal Program and Business Review documentation, attending these reviews and recording and tracking weekly action items for follow up.

Coordinate complex, high volume domestic and international travel arrangements (i.e., flight, hotel, car service, meetings, exchange rates and visas).

Accurate and timely compilation / processing of expense reports, reimbursements.

Assist in developing and editing up-to-the-minute quality professional presentations designed for high level external and internal customers. This requires both creativity of design and accurate and concise messaging.

Administration, coordination, and management of site records and government property.

Coordination of lab tours, itineraries and catering needs for visiting company dignitaries.

Other duties as assigned.

Basic Qualifications:

The successful candidate will exercise discretion and sound judgment, relieving the Directors and other leaders of details not requiring their involvement.

Prior experience supporting director level management

Candidate should be proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook and working knowledge of SharePoint, Zoom, Skype, Box and Slack.

Must be detail oriented and able to handle multiple tasks simultaneously in a dynamic and fast-moving team environment. Effective organizational and decision-making skills

Exceptional communication skills, verbal and written

Exceptional interpersonal skills and demonstrated ability to deal with executiv…

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