Administrative Coordinator Job at Government of the Northwest Territories in Yellowknife, NT
The Department of Education, Culture and Employment (ECE) provides the residents of the Northwest Territories with access to quality programs, services and support to assist them in making informed and productive choices for themselves and their families with regard to education, training, careers, employment and labour, child development, languages, culture and heritage.
The Administrative Coordinator provides administrative and coordination services and project support to the Director and Advisors of the Forum of Labour Market Ministers (FLMM) Secretariat. The FLMM is composed of FPT Ministers responsible for labour market policies and programs.
The Administrative Coordinator plays an important role in supporting the day-to-day activities of the FLMM Secretariat, providing direct support to the Director, FLMM and supporting staff, and coordinating the logistics of all FLMM engagement activities, including regular teleconferences/videoconferences and in-person meetings. The logistical support for these meetings involves interacting with a number of different stakeholders from the federal, provincial and territorial governments, as well as with supporting functions such as interpretation contractors, intergovernmental conference secretariat and host venues and accommodation services.
The incumbent is a first point of contact for FLMM representatives in 14 jurisdictions seeking information, support and assistance related to the FLMM, the FLMM Secretariat and its working groups. The Administrative Coordinator deals daily in person, on the telephone, scan, fax, or via email with a variety of contacts including senior officials from other governments and representatives of external organizations and stakeholders.
Knowledge, Skills and Abilities:
Knowledge of general office duties and electronic records management
Strong communication skills and ability to communicate effectively with co-workers supervisors, Senior Officials, Deputy Ministers and other Federal, Provincial and/or Territorial Ministers and their representatives.
Ability to work independently and as part of a team.
Ability to be tactful and diplomatic
Ability to take minutes and complete written documentation with accuracy.
Must be at a highly organized level of organization skills.
Ability to proofread written documentation for proper form, grammar, and spelling.
Typically, the above qualifications would be attained by:
A Diploma in office or business administration, and two (2) years of related administrative and/or financial document management experience
Experience using the GNWT’s SAM financial system would be an asset.
French is preferred.
Department of Finance
Government of the Northwest Territories
YELLOWKNIFE CENTRE 5TH FLOOR
BOX 1320 YELLOWKNIFE NT X1A 2L9
Tel (867) 767-9154 Extension 14106
Fax (867) 873-0445
Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.
Company: Government of the Northwest Territories
Company Location: Yellowknife, NT