Administrative Officer IB Job at Western Health in Corner Brook, NL

Job Description

Permanent Full Time

Western Memorial Regional Hospital

Reporting to the HHRIS Manager within the Human Resources Department, the Administrative Officer 1B supports the entire region and acts as a system supervisor of the Human Resources Information systems, including Virtuo HR. The incumbent provides ongoing support and direction to all Virtuo HR system users, resolves issues, and supports the continued development of the HRIS throughout the organization while maintaining the highest level of accuracy and detail. Considered a subject matter expert in HRIS, the Administrative Officer 1B is responsible for creating, maintaining, and synchronizing data within both Meditech and Virtuo HR as well as generating reports, conducting data audits and managing system updates. More specifically, the incumbent is responsible for administering and entering/processing payroll changes as they relate to position, department, status, leave, step progression and other specialty payroll functions including but not limited to retroactive payments, experience credits, and management differentials. In addition to administering and managing such changes, the incumbent is responsible for managing mass salary updates and changes and provides advice and guidance to system users on such procedures.

The position is responsible for training new account users and participates in special projects related to HR systems and any other projects that may be required. Such projects may include but are not limited to position control number initiatives and job evaluation and job code developments. Due to the nature of the position spanning across the entire organization, the incumbent is required to work collaboratively across all departments, and may be required to fulfill other duties as required by the employer.

The successful candidate must demonstrate the key skills, behaviours, abilities and knowledge as outlined in the five domains of the LEADS in a Caring Environment Framework.

o Leading yourself by having self-awareness, managing your performance and health, developing yourself, and demonstrating character that is in line with Western Health’s values of respect, equity, transparency, advocacy, collaboration, innovation accountability, and excellence;

o Engaging others through fostering development of others, contributing to the creation of a healthy organization, communicating effectively, and building effective teams;

o Achieving results by setting direction, strategically aligning decisions with vision, values, evidence, taking action to implement decisions, and assessing and evaluating outcomes;

o Developing coalitions through purposefully building partnerships and networks to create results, demonstrating a commitment to customers and service, mobilizing knowledge, and navigating socio-political environments;

o Transforming systems by thinking analytically and critically and questioning and challenging the status quo, encouraging and supporting innovation, orienting oneself strategically to the future, and championing and orchestrating change.

A satisfactory record of work performance and attendance is required.

Required Qualifications:
The ideal candidate will have a minimum of 3 years experience in data entry AND data management demonstrating a strong working knowledge of payroll, accounting, and HR programs. The ideal candidate will have completed, at minimum, a post secondary diploma in an appropriate field/discipline. The candidate must have a strong ability to work independently and demonstrate the ability to manage and maintain high volumes of information in a timely manner. They must be extremely detail oriented and maintain a high level of accuracy. The successful candidate will also demonstrate an ability to manage highly sensitive and confidential information.

Hours of Work: 75 Hours per pay period

Monday to Friday (Flexible hours outside these days may be required)

Salary Scale: $48,769.50 to $54,151.50 per Annum

Competition Number: WH-2021000043

Competition Closing Date: January 20, 2021

Recruiter Name: Kimberly Olmstead

Western Health values diversity and is an equal opportunity employer.

Please note this is a non-union/non-management position

Please provide resume, proof of qualifications, and the names of two employment references. Applicants who do not provide the necessary documentation as outlined on this job posting will not be considered.

To apply, go to https://employment.westernhealth.nl.ca. If you are having issues when using eRecruit, please email erecruit@westernhealth.nl.ca. Thank you for your interest with Western Health; however, only those applicants selected for an interview will be contacted.

About Company

Company: Western Health

Company Location:  Corner Brook, NL

Job Category:

About Western Health