Administrative Specialist Job at Los Angeles, CA in Los Angeles, CA
Percentage of Time:
Qualifications for Position
Demonstrated and successful experience in managing and coordinating the activities of a busy and productive executive office.
Knowledge of University & GSE&IS policies and procedures to effectively serve as resource to students, faculty, staff and school departments.
Ability to identify, analyze, and resolve problems as they arise and keep supervisor apprised of problems.
Proficient and demonstrated working knowledge of computer software including Microsoft Word, Excel, PowerPoint, and Outlook.
Proof-reading and editing skills to ensure that all final documents issued by the Business Office are error free.
Ability to write clear, concise and accurate memos and reports and edit correspondence for correct grammar, spelling and punctuation.
Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to individuals at various levels in the organization, and outside the University.
Ability to work independently, take initiative and follow through on tasks with minimal direction or supervision.
Demonstrated ability to work as part of a team and assist other administrative support staff with clerical and administrative tasks as needed.
Skill in reading and understanding proposals, scope of work, and contracts sufficient to notify research staff of established deadlines and itemize specific activities and requirements.
Working knowledge of policies and procedures in a large institution of higher education, such as accounting, travel, purchasing, consultants, and sub awards to coordinate and expedite tasks with associated central offices.
Demonstrated experience in acceptable accounting and business practices to provide guidance and direction in financial, contract and grant, and administrative issues.
Knowledge of APA format.
Demonstrated skill in organizing and implementing complex functions involving on-campus and off-campus constituents.
Ability to establish and maintain cooperative and cordial working relationship with co-workers and the public.
Additional Posting Information
External Posting Date:
Company: Los Angeles, CA
Company Location: Los Angeles, CA