Administrator Job at Growthpoint Properties – in Blouberg, Limpopo
Responsible for office and administrative support to the team. This role is vital for the smooth-running of a department. The incumbent will field telephone calls, receive, and direct visitors, compile monthly board packs, word processing, creating spreadsheets and presentations, and filing.
The Administrator reports to the Centre Manager.
No direct subordinates.
No budget responsibility.
Duties and responsibilities
Assist center manager with day-to-day duties
Draft offers and electronically forward copy of agreement of lease and tenant criteria documents
Follow up on outstanding lease agreements and on FICA documentation
Draft lease agreements i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents
Liaise with tenants, Portfolio Manager, Centre Manager, Leasing Consultants, Credit Controllers, and agents about lease agreements
Ensure correct loading of agreements on Nicor
Ensure the correct loading of debit orders
Open and upkeep tenants’ files
Attend to lease audits
Attend to all queries within a centre
Complete and upkeep outstanding lease reports as well as reports on new lets and renewals already concluded
Assist the Centre Manager and SBU as and when required
Advise meter readers of any changes
Assist with compilation of the monthly report packs
Assist with the budget process
Perform secretarial functions when requested
Assist with deposit refunds and returning of bank guarantees
Calculate annual and insurance rates adjustments for loading onto Nicor
Prepare renewal sheets with information on current and budgeted charges
Prepare take back inspection reports and notify Building and Leasing Consultants
Write housekeeping letters and reports
Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries
Weekly reporting on outstanding offers / leases / FICA
Monthly reporting on GLA / vacancy movements.
2-3 years of experience in a documentation and secretarial environment or similar, preferably in a property environment.
Knowledge of leasing process and documentation.
Matric – prerequisite
Post Matric qualification will be an advantage
Computer literacy; Word, Excel, and PowerPoint
Ability to draw schedules / reports on system
Good communication skills – written and verbal
Time management skills
Sound administrative skills
Good problem-solving skills
Excellent touch-typing skills with a high accuracy rate
Company: Growthpoint Properties –
Company Location: Blouberg, Limpopo