Overview

Administrator Job at Growthpoint Properties – in Blouberg, Limpopo

Job Description

Job Purpose


Responsible for office and administrative support to the team. This role is vital for the smooth-running of a department. The incumbent will field telephone calls, receive, and direct visitors, compile monthly board packs, word processing, creating spreadsheets and presentations, and filing.

Role Location

Bayside Mall.

Working Conditions

Not applicable.

Reporting Manager

The Administrator reports to the Centre Manager.

Direct Subordinates

No direct subordinates.

Budget Responsibility

No budget responsibility.

Duties and responsibilities

Assist center manager with day-to-day duties

Draft offers and electronically forward copy of agreement of lease and tenant criteria documents

Follow up on outstanding lease agreements and on FICA documentation

Draft lease agreements i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents

Liaise with tenants, Portfolio Manager, Centre Manager, Leasing Consultants, Credit Controllers, and agents about lease agreements

Ensure correct loading of agreements on Nicor

Ensure the correct loading of debit orders

Open and upkeep tenants’ files

Attend to lease audits

Attend to all queries within a centre

Complete and upkeep outstanding lease reports as well as reports on new lets and renewals already concluded

Assist the Centre Manager and SBU as and when required

Advise meter readers of any changes

Assist with compilation of the monthly report packs

Assist with the budget process

Perform secretarial functions when requested

Assist with deposit refunds and returning of bank guarantees

Calculate annual and insurance rates adjustments for loading onto Nicor

Prepare renewal sheets with information on current and budgeted charges

Prepare take back inspection reports and notify Building and Leasing Consultants

Write housekeeping letters and reports

Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries

Weekly reporting on outstanding offers / leases / FICA

Monthly reporting on GLA / vacancy movements.

Experience

2-3 years of experience in a documentation and secretarial environment or similar, preferably in a property environment.

Knowledge of leasing process and documentation.

Qualifications

Matric – prerequisite

Post Matric qualification will be an advantage

Competencies

Computer literacy; Word, Excel, and PowerPoint

Ability to draw schedules / reports on system

Good communication skills – written and verbal

Time management skills

Sound administrative skills

Good problem-solving skills

Excellent touch-typing skills with a high accuracy rate

Media Links

https://growthpoint.co.za/

About Company

Company: Growthpoint Properties –

Company Location:  Blouberg, Limpopo

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About Growthpoint Properties -