APS 5 – Judicial Associate (Executive Assistant) to Justice McEvoy Job at Federal Court of Australia – in Melbourne VIC

Job Description

$72,938 – $77,339 per annum plus superannuation

Non-ongoing, full time for a period of 12 months with the possibility to become ongoing

Melbourne, VIC

This role requires an individual who works well in a team environment. The position involves a number of competing priorities and therefore requires good organisational skills to meet these demands.

The position of Judicial Associate (Executive Assistant) has regular and substantial contact with members of the judiciary, court staff, legal practitioners, clients and external agencies including:

liaison with client service / case coordination staff in respect to court files

liaison with legal practitioners and clients in respect of orders and judgments and the listing of matters before the judicial officer

liaison with external agencies including Legal Aid and the Australian Federal Police, and

liaison with the Team Leader Judicial Support in respect to the judicial court calendar, leave and travel approvals, and other judicial entitlements.

The major responsibilities of the Judicial Associate (Executive Assistant) include:

maintain the judicial officer’s chambers

attending court as required with the judicial officer, including circuit sittings, to provide administrative support to the judicial officer during all trials, pre-trials and duty lists

managing court files prior to and at the completion of trials to ensure that the files are maintained and up to date

providing a high level of administrative support to the judicial officer to ensure the prompt distribution of orders and judgments

entering data accurately into the Court’s case management and other information systems to reflect the workload of the judicial officer

making travel arrangements (flight bookings, accommodation reservations and car bookings) associated with circuit and relief sittings, and attendance at meetings and conferences

updating the judicial officer’s loose-leaf filing system to ensure that he/she has access to the most recent legislation and reference material

undertaking personal work as required by the judicial officer

providing assistance, if required, at conferences, functions and/or meetings to ensure that the respective event is conducted in a professional manner

ensuring that judgments and correspondence are produced accurately, and in accordance with the Court’s requirements

ensuring the security of draft judgments and other documents

advising and negotiating with parties and their representatives on a range of administrative issues, including case file management

taking responsibility for the management and maintenance of hardcopy and electronic court files allocated to the judicial officer’s docket, ensuring accurate and complete records are retained at all times

providing administrative, secretarial and clerical services

preparing presentations as required by the judicial officer

assisting with the induction and training of new legal associates as required

liaising with other registries, registry staff, etc. on behalf of the judicial officer.

About Company

Company: Federal Court of Australia –

Company Location:  Melbourne VIC

Job Category:

About Federal Court of Australia -