Overview

AUS (Perth) – Programme Coordinator and Executive Assistant, A2(L) Job at Foreign & Commonwealth Office – in Perth WA

Job Description

Job Description (Roles and Responsibilities)


Main purpose of job:
This is an exciting time to join the British Government team in Australia as the strong relationship between the two countries is amplified by the impending Free Trade Agreement.

This key role provides administrative and operations support for the UK Department for International Trade (DIT) in Perth and reports directly to the Head of Office. The job holder will work collaboratively across DIT and the wider UK Government networks providing day-to-day support on visits, programme creation, project work and administration.

The job holder will report to the Head of Office (WA) and form part of a wider UK network at the British Consulate Perth.

This position is full time (1.0 FTE).

Roles and responsibilities / what will the jobholder be expected to achieve?

The job holder will provide high quality administrative support to the Head of Office ensuring day to day activities, meetings, internal and external visits and events run smoothly;

They will assist with the organisation of events and visits and provide support on arranging programmes and logistics for Ministerial, VIP and other official visits;

Support the British Business Network in Perth by arranging networking events biannually and maintaining up to date contact lists and marketing collateral;

Provide research support as necessary on commercial, economic and political issues for speeches, analysis or operational business.

Capture and record DIT interactions with senior executives in a wide range of businesses. These interactions include major existing investors in the UK and major UK companies doing business in Perth.

Maintain close and effective working relationships with the DIT network in Australia and New Zealand and complementary UK Government and platform partners. Regional travel may be required.

The role will include some strategic support and assistance to the broader DIT team, the British Consulate staff at Post and the wider UK in Australia network.

We are committed to being an inclusive employer and building a culturally diverse workplace. We actively encourage applications from people from the widest possible diversity of backgrounds, cultures, and experiences. Our culture of inclusion is underpinned by our excellent staff networks which cover disability, faith and belief, gender equality, parenting, social mobility, age, race, LGBT+, and how to be an ally.

Resources managed (staff and expenditure):
No direct staff responsibility.

Essential qualifications, skills and experience

Essential on arrival:
Strong inter-personal, networking, presentation and communication skills – ability to deal with difficult situations with tact and diplomacy;

Strong administrative skills, diary management and programme arranging;

Strong organisational skills;

Proactive and enthusiastic with a self-starter mind-set;

Strong customer service delivery;

Ability to deliver to ambitious targets and outcomes;

Strong research and analytical skills;

High attention to detail.

Language requirements:
Language: English

Level of language required: Fluent

Desirable qualifications, skills and experience

Experience organising and running events

Some knowledge of the Australian business environment

Some knowledge of the British business environment

Required competencies

Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Application deadline Application deadline – day Application deadline – month Application deadline – year

29 September 2021

Grade

A2 (L)

Type of Position

Full-time, Permanent

Working hours per week

38

Region

Asia Pacific

Country/Territory

Australia

Location (City)

Perth

Type of Post

British Consulate

Number of vacancies

1

Salary Currency

AUD

Salary

AUD 66,921 per annum + annual leave loading and 11% superannuation

Start Date Start Date – day Start Date – month Start Date – year

1 November 2021

Other benefits and conditions of employment

Salary is at AUD 66,921 per annum + annual leave loading and 11% superannuation

This position is being advertised as a Permanent position in British Consulate Perth.

Learning and development opportunities (and any specific training courses to be completed):

The Australia network offers a wide range of learning and development opportunities, including job-specific training as necessary and broader learning linked to the FCDO Diplomatic Academy. There are opportunities to job-shadow other staff, and the successful applicant will be encouraged to take part in broader British Consulate’s activities. The British Consulate is committed to providing all staff with learning and development (L&D) opportunities and we will work with you to develop your own L&D plan. As a temporary employee, it is unlikely that paid training or that which requires more than a few hours investment in time, will be provided.

Some travel may be required to the UK and around Australia to develop sector knowledge and departmental training.

Appointment is subject to an AFP records check and UK security clearance.

Open to Australian citizens, permanent residents, and partners/dependents of UK-based diplomatic staff currently posted in Australia and candidates with local permit/right to work in Australia.

Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Consulate are subject to Terms and Conditions of Service according to Australia local employment law.

No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

We are committed to being an inclusive employer and building a culturally diverse workplace. We actively encourage applications from people from the widest possible diversity of backgrounds, cultures, and experiences. Our culture of inclusion is underpinned by our excellent staff networks which cover disability, faith and belief, gender equality, social mobility, age, race, LGBT+, and how to be an ally.

Working patterns:
Full time employment (38 hrs), with occasional out of working hours for events and travel.

Working from home is acceptable for some elements of this role.

Parts of the role able to be completed remotely.

Additional information

Your application must be submitted before 23:55 AEST-Australian Eastern Standard Time (UTC/ GMT +10) on the day mentioned in the above field “Application deadline”

Applications must include a current CV.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core competencies listed above. Unsuccessful candidates will be notified via the system in due time.

Indicated start date is provisional and subject to successful completion of reference and security checks.

To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.

Please check the application centre regularly for any update on your application.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

About Company

Company: Foreign & Commonwealth Office –

Company Location:  Perth WA

Job Category:

About Foreign & Commonwealth Office -