Back Office Manager Job at Bebanjo – in Madrid, Madrid provincia
We Are Sustainable
BeBanjo is a growing and sustainable business. We value long-term relationships with staff and customers more than fluff. That means that we don’t host parties at our offices every week, neither do we have a video games console or a gym.
A Great Environment
We’re proud of the way we work and of the quality of what we build, but we’re never completely satisfied! We support on-going learning and professional growth.
Full Trust In Each Person
We do not micro-manage people and we treat all staff like grown-ups. We strive to make BeBanjo a decent workplace; we value fairness and inclusivity.
About the role
BeBanjo is growing and we are recruiting a Back Office Manager to help us scale up the running of all administrative activities from our Madrid office.
As Back Office Manager, with the guidance and support of the Finance Controller, you will look after our administrative processes, essential to the safe operations of our business:
Legal and contractual administration
Ensure that valid contracts are in place between BeBanjo and all third-parties: vendors, employees, contractors, other BeBanjo group companies… You are not expected to draft legal or contractual documents, but you must be able to work with BeBanjo’s legal counsels and accountants, to adapt and check templates as needed
Ensure that BeBanjo meets its regulatory obligations. Working with our accountants, legal counsels and insurers, you will ensure all required insurances are in place and renewed on time, health and safety obligations are met, etc…
Keep all paperwork methodically filed, both physically in the Madrid office, and electronically
Liaise with BeBanjo’s suppliers and contractors to receive and file their invoices. You will also liaise with BeBanjo team members to record and have their expenses processed
Liaise with BeBanjo’s accountants and provide them with the materials they need (e.g., invoices from BeBanjo’s suppliers)
Raise invoices with BeBanjo customers, working with the BeBanjo Technical Account Managers. You will liaise with the procurement teams of BeBanjo customers, to resolve administrative issues that may arise (e.g., regarding supplier setup). You will check when invoices have been paid and update our systems accordingly
Manage equipment (e.g., laptops) and software licenses for the team: look for best plans, make purchases, maintain records…
Produce simple financial reports under the supervision of the Finance Controller
Working with the rest of the BeBanjo teams (Director of Operations, Team Leads), you will help define and implement processes that improve the efficiency of our business
The role is based in Madrid. It can be performed in part remotely but requires regular presence at BeBanjo’s Madrid office, at Calle del Doctor Fourquet 27 (subject to regulatory health restrictions).
We would love to work with you if…
you are professional, rigorous and methodical. You care about good process and good tools. You ❤ Things Organised Neatly!
you have qualifications and demonstrated experience of business administration
you are familiar with Spanish administration
you have excellent written and spoken English skills
you have excellent written and spoken Spanish skills
you are comfortable using a Mac and standard office software packages, e.g., Microsoft Word, Microsoft Excel
you can handle business information sensitively and confidentially
you are comfortable working in a truly international environment. You can handle people in multiple timezones, with different cultural expectations
you care deeply about your work. You are self-motivated, able to work with little supervision, and you know how to get things done
you’d like to work with an international team of talented and considerate
Company: Bebanjo –
Company Location: Madrid, Madrid provincia