Back Office Manager Job at Bebanjo – in Madrid, Madrid provincia

Job Description

At BeBanjo, we’re changing the way media companies work and collaborate. We are a technology company building easy-to-use, powerful web applications to manage all operational aspects of TV and video-on-demand (VOD) services. Our customers are broadcasters, Hollywood studios and platform operators around the globe. They include WarnerMedia, BBC, and Telefónica, to name a few. We believe we offer the best products in the world for companies running large TV and VOD services. We speak and write in English. We have team members across Spain, the rest of Europe, the USA, and beyond.

We Are Sustainable

BeBanjo is a growing and sustainable business. We value long-term relationships with staff and customers more than fluff. That means that we don’t host parties at our offices every week, neither do we have a video games console or a gym.

A Great Environment

We’re proud of the way we work and of the quality of what we build, but we’re never completely satisfied! We support on-going learning and professional growth.

Full Trust In Each Person

We do not micro-manage people and we treat all staff like grown-ups. We strive to make BeBanjo a decent workplace; we value fairness and inclusivity.

About the role

BeBanjo is growing and we are recruiting a Back Office Manager to help us scale up the running of all administrative activities from our Madrid office.

As Back Office Manager, with the guidance and support of the Finance Controller, you will look after our administrative processes, essential to the safe operations of our business:

Legal and contractual administration

Ensure that valid contracts are in place between BeBanjo and all third-parties: vendors, employees, contractors, other BeBanjo group companies… You are not expected to draft legal or contractual documents, but you must be able to work with BeBanjo’s legal counsels and accountants, to adapt and check templates as needed

Ensure that BeBanjo meets its regulatory obligations. Working with our accountants, legal counsels and insurers, you will ensure all required insurances are in place and renewed on time, health and safety obligations are met, etc…

Keep all paperwork methodically filed, both physically in the Madrid office, and electronically

Finance administration

Liaise with BeBanjo’s suppliers and contractors to receive and file their invoices. You will also liaise with BeBanjo team members to record and have their expenses processed

Liaise with BeBanjo’s accountants and provide them with the materials they need (e.g., invoices from BeBanjo’s suppliers)

Raise invoices with BeBanjo customers, working with the BeBanjo Technical Account Managers. You will liaise with the procurement teams of BeBanjo customers, to resolve administrative issues that may arise (e.g., regarding supplier setup). You will check when invoices have been paid and update our systems accordingly

Manage equipment (e.g., laptops) and software licenses for the team: look for best plans, make purchases, maintain records…

Produce simple financial reports under the supervision of the Finance Controller


Working with the rest of the BeBanjo teams (Director of Operations, Team Leads), you will help define and implement processes that improve the efficiency of our business

The role is based in Madrid. It can be performed in part remotely but requires regular presence at BeBanjo’s Madrid office, at Calle del Doctor Fourquet 27 (subject to regulatory health restrictions).

About you

We would love to work with you if…

you are professional, rigorous and methodical. You care about good process and good tools. You ❤ Things Organised Neatly!

you have qualifications and demonstrated experience of business administration

you are familiar with Spanish administration

you have excellent written and spoken English skills

you have excellent written and spoken Spanish skills

you are comfortable using a Mac and standard office software packages, e.g., Microsoft Word, Microsoft Excel

you can handle business information sensitively and confidentially

you are comfortable working in a truly international environment. You can handle people in multiple timezones, with different cultural expectations

you care deeply about your work. You are self-motivated, able to work with little supervision, and you know how to get things done

you’d like to work with an international team of talented and considerate

About Company

Company: Bebanjo –

Company Location:  Madrid, Madrid provincia

About Bebanjo -