Band B HR Administrator Job at Crown Office and Procurator Fiscal Service – in Crown

Job Description

This is an exciting opportunity to join Scotland’s sole prosecution service in a fast paced and rewarding job role. Whether you have recently left school or are looking to develop your experience in HR administration this role will provide you with new challenges within a diverse team.

Job Role

HR Administrator – Band B


Crown Office (Edinburgh)Options for homeworking/remote working may be possible – at present all HR members are working at home in line with COVID guidance. However, travel to Edinburgh on occasion may be required as well as a stable internet connection for joining regular conference calls.

Contract Terms

Around 37 hours, Fixed Term (initially 9 months) possibility of extension or permanency.

Starting Salary

Starting salary for each post at 37 Hours per week is £20,763 with the maximum salary on this scale being £22,217 (pay award pending). We offer an excellent range of benefits which include:

25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years).

Flexible working hours (around core time period).

Cycle to Work Scheme and Season Ticket Loans.

Civil Service pension with employer contributions.

Family friendly benefits

Employees Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme


The Crown Office and Procurator Fiscal Service is responsible for the investigation and prosecution of all crime in Scotland; the investigation of deaths which require further explanation; and the investigation of complaints against the police.

Job Description

This is an exciting entry level opportunity for those looking to be part of an interesting and fast paced role within Human Resources. You may be starting out in your career or already have an administrative background and looking for a change, but you should have an interest in HR.You will be expected to work as part of a team to provide a first-class service to your colleagues and service users such as, potential applicants, other employer organisations and colleagues within COPFS. The main duties will cover a range of administrative support, most of which would be regarding the specific HR team. It is anticipated that the successful candidate will gain experience across a number of these. Below is a list of typical responsibilities for each role:

HR Resourcing

Assisting with preparation and publication of job adverts

Processing mailbox queries

Supporting recruitment campaigns in all aspects

Applying a ‘customer focussed’ approach to engaging with potential candidates and board members

Maintaining intranet and external website Recruitment pages

HR Management Information

Carrying out monthly audit checks on staffing numbers

Verifying monthly absences with the business

Printing out staff passes and assisting with flexi queries

Assisting with ad-hoc data requests

Ensuring all data provided is accurate and reliable

HR Operations

Full Administrative duties required for the role, including Payroll and Absence processing

Providing advice and guidance to employees and Managers on HR Practice, systems and processes

Working closely with various departments, assisting both managers and staff to understand and implement HR policies and procedures

Advising on pay and other remuneration issues

Providing administrative support to the wider HR Team where required

Please note these are not exhaustive lists and other duties may be required as appropriate to the role.

Essential Criteria

The minimum entry qualifications are 5 National 5’s at grades A-C (including English) or equivalent; or demonstrable experience of general office work.

Sound knowledge of Microsoft application (in particular MS Word and MS Excel)

A desire to work within HR

Literacy and fluency in English

Desirable Criteria:
An understanding of the work of COPFS

There are no age limits and suitability for the job will be the determining factor for selection. As an Equal Opportunities employer, we would welcome applications from all who feel suited to this role.

Application Information

Full information and Application Packs are available to download from our website: https://www.copfs.gov.uk/careers. Please read the Band B HR Application Pack carefully for further guidance.

Completed application forms must be submitted by 5pm on 30th April 2021.

Please note we do not accept CVs.

COPFS has exemptions from the Rehabilitation of Offenders Act (1974) and we must also adhere to strict Civil Service and Cabinet Office Baseline Personnel Security Standards regarding nationality, identity and history verification rules.

We are an Equal Opportunities and Disability Confident Employer.If you have any queries, please email This email address is being protected from spambots. You need JavaScript enabled to view it.

About Company

Company: Crown Office and Procurator Fiscal Service –

Company Location:  Crown

About Crown Office and Procurator Fiscal Service -