Clerk, Administration Job at Gustine, CA in Gustine, CA

Job Description

Job Description:
The Administrative Assistant, under direct supervision, provides administrative and clerical support to a department or multiple departments. This person performs clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.

Data entry from multiple sources into MS Excel spreadsheet or database applications.

Operates office equipment such as fax machines, scanners, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, data entry, and other applications.

Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.

Provides absence relief for receptionist. Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.

Sets up and maintains paper and electronic filing systems for records, correspondence, and other material in support of record retention program. This includes confidential filing and recordkeeping.

Opens, reads, routes, and distributes incoming mail and other material and answer routine letters.

Completes forms in accordance with company procedures.

Makes copies of correspondence and other printed materials.

Coordinates and maintains up to date vendor/supplier certification program.

Reviews work done by others to check for correct spelling and grammar, ensures that company format policies are followed, and recommends revisions.

Composes, types, and distributes emails, routine correspondence, and reports.

Adhere to the Saputo code of ethics and actively apply the Saputo values.

Work together professionally in a team environment with coworkers and other department personnel.

Support other departments as needed and perform other duties as required by management.

Job Requirements:
High School Diploma or equivalent.

Minimum of 2 years office experience, preferably as an Administrative Assistant.

Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Microsoft Word.

Ability to demonstrate a high degree of initiative.

Excellent verbal/written communication skills.

Ability to communicate with others at all levels in organizations.

Strong organizational skills and the ability to multi-task.

Ability to maintain the highest level of confidentiality.

Ability to adapt to changing organizational and operational needs.

About Company

Company: Gustine, CA

Company Location:  Gustine, CA

About Gustine, CA