Elections Officer Job at City of Hamilton – in Hamilton, ON

Job Description

About the City of Hamilton

Contribute to the City of Hamilton, one of Canada’s largest cities – home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason


JOB ID #: 17793

Elections Officer



Hamilton City Hall, 71 Main St. W

NUMBER OF VACANCIES: 3 Full-Time Temporary

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35 per week


SALARY/HOUR: $30.629 – $33.292 per hour

  • Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Full-Time Temporary

Note: this temporary vacancy is expected to last up to 18 months.

Job Description ID #: 4123

Vaccine Verification – As a condition of employment, you are required to provide proof that you are fully vaccinated, or provide proof of valid exemption, satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.


Reporting to the Manager, Elections/Print & Mail, responsible for the recruitment, scheduling and payment of all Election workers; conducting site assessments, preparing rental contracts and co-ordinating payment of all voting locations to be used for the Municipal Election; and ordering of all Election-related supplies.


Conducts site visits of all voting locations to be used for the 2010 Municipal Election to assess site for accessibility, space requirements, set-up, equipment needs, available parking, etc.

Prepares rental contracts and correspondence to Boards of Education, City departments, businesses, etc. in confirming voting locations, required equipment and furniture, set-up, etc.

Liaises with suppliers, Election workers, and contacts at voting locations, school boards, etc. on election-related matters.

Requisitions and authorizes payment for voting locations following the Municipal Election.

Responsible for the recruitment of all Election workers.

Co-ordinates the placement and scheduling of approximately 1,500 Election workers and backups at all voting locations at advance voting locations and on Election Day.

Takes necessary action to resolve last minute staffing problems at Advance Voting Locations and on Election Day.

Creates, maintains and regularly updates an Election worker database using Excel.

Liaises with the community to increase bank of Election workers.

Assists in training Election workers.

Co-ordinates and requisitions payment of all Election workers following the Municipal Election.

Prepares an inventory of Election supplies and communicates with vendors and suppliers in the ordering of all Election supplies.

Co-ordinates and conducts enumeration of eligible electors at McMaster University and Mohawk College.

Assists in testing and maintenance of the Accu-Vote voting tabulators.

Prepares election-related correspondence, forms and documents.

Receives and responds to election-related inquiries from Members of Council, candidates, Election workers and the general public.

Following election, dismantles and stores supply boxes, election equipment, and provides Coordinator with an Election Assessment (list of problem areas, successes and recommended actions, etc.) for next Municipal Election.

Must be flexible in work schedules and available to work overtime as required to meet election operational needs.

Performs other duties as assigned which are directly related to the major responsibilities of the job.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.


Demonstrated knowledge and working experience in a business environment including experience in accounts payable, recruitment procedures, preparation of rental contracts, ordering supplies and conducting site assessments. Demonstrated work experience in scheduling, recruiting, hiring and coordinating large number of employees/events. These skills are obtained through a combination of relevant education and experience.

General business diploma/degree is an asset.

Ability to exercise judgement, initiative and capable of working independently as well as part of a team.

Experience in a computerized environment. Intermediate knowledge of Word, Excel, and Microsoft Outlook. Detailed working knowledge of spreadsheet and database preparation and manipulation.

Demonstrated ability to prepare correspondence.

Ability to work in a fast-paced deadline-driven environment, maintaining focus and completing multiple tasks in short turn around times.

Ability to set priorities and outstanding organizational skills.

Demonstrated ability to communicate effectively, both verbally and in writing with a wide range of customers (i.e. the public, Councillors, School Boards, Businesses, Churches, media, other City Departments, election candidates and workers).

Must possess a Class “G” Driver’s Licence.

Must be flexible in work schedules and available to work overtime as required to meet election operational needs. This position requires you to be physically capable of lifting up to 35 pounds.

Knowledge of the Municipal Elections Act would be an asset.

Note 1: Must be flexible in work schedules and available to work overtime as required to meet election operational needs.

Note 2: This position(s) currently requires the incumbent(s) to use their personal vehicle(s) or more times per week for City business. In accordance with the City policy, parking is provided at this time. Should this job requirement change, parking will only be provided in accordance with the City policy in force at that time.

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.

It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants

The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.

About Company

Company: City of Hamilton –

Company Location:  Hamilton, ON

Job Category:

About City of Hamilton -