Overview

Executive Assistant Jobs in Culver City, CA at PRETTYBIRD


Title: Executive Assistant

Company: PRETTYBIRD

Location: Culver City, CA

PRETTYBIRD and VENTURELAND are international production companies focusing on commercial, music video, film and television development and production. We’re currently seeking an extremely polished Executive Assistant to support our President. The successful candidate will have strong relevant experience supporting a C-suite Executive

General Requirements:

Our team is looking for a candidate that is passionate, thrives in high pressure environments, processes complex projects quickly and with precise detail, is extremely driven and organized, self sufficient, has an outstanding work ethic and prides themselves on sense of urgency. This position will be a full time role, working out of the PRETTYBIRD offices in Culver City.

Responsibilities:

Will support an extremely busy Executive

Excellent phone/email management skills and etiquette

Coordinate and provide support for meetings, events, and conferences

Manage all scheduling and calendar

Heavy travel planning & coordination

Draft and edit business correspondence

Prepare and submit expense reports and purchasing requests

Prepare presentations for internal/external meetings

Maintains standards of strict confidentiality with respect to all matters and documents

Maintain an awareness of the Executive’s obligations in order to proactively assist and/or anticipate needs

Experience & Skills:

Bachelor’s Degree required

3+ years supporting an Executive in an administrative capacity at an Agency or Studio

Excellent interpersonal skills

Demonstrated proficiency with Google docs and dropbox

Demonstrated proficiency with Outlook, Word, PowerPoint, Excel

Familiarity with Zoom, BlueJeans and Slack

Willingness to work a flexible schedule to accommodate overtime as needed

Ability to maintain strict confidentiality

Ability to handle multiple tasks, respond quickly to shifting priorities and function in a demanding environment with competing and changing priorities

Experience building and maintaining filing systems and organizing and maintaining large amounts of data

Excellent verbal and written communication skills

A self-starter who is able to work both independently and function well within a team

Demonstrated ability to work in a team environment where flexibility, keeping others informed and anticipating needs is essential

Strong analytical capabilities and judgment

Detail oriented, organized and able to multi-task

Note: All candidates must have Executive Assistant experience in the Entertainment Industry, with a preference on desk coverage for a C-Suite Executive. This is an extremely busy desk and we’re looking for a candidate to jump right in and take full ownership.

This is an in-office role, Monday – Friday 9am-6pm with overtime. Please do not apply if you’re looking for a remote or hybrid position.

Job Type: Full-time Staff

Salary: tbd and based on experience

Experience:

• Entertainment Administration 3+ years

Location:

• Los Angeles, CA (Required)

Benefits / Extras offered:

• Health insurance

• Dental and Vision insurance

• 401(k) plan

• Vacation, Personal Days and Sick days

• Paid Company Holidays

Show more

Show less

Upload your CV/resume or any other relevant file. Max. file size: 80 MB.

About PRETTYBIRD