Executive Assistant Job at Citi – in London

Job Description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Directly supports a C16 level manager and generally supports an entire department

Manages day to day calendar(s) of senior management

Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

May prepare and review materials and correspondence for meetings

Assist with creation/modification of presentations, spreadsheets, and other various documents

Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

Orders supplies and process invoices through Procure to Pay system

Process and follow-up on Virtual Requests

Assists in ad-hoc reports special projects as needed

Trains, coaches or guides other administrative staff when required

Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm’s reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Previous office administration experience preferably within a large and complex financial services or similar organization

Highly proficient in Microsoft Office

Consistently demonstrates clear and concise written and verbal communication skills

Demonstrated ability to quickly gain command of new systems

Self-motivated and detail oriented

Bachelor’s/University degree or equivalent experience

Job Family Group:
Business Strategy, Management & Administration

Job Family:
Administrative Support

Time Type:
Full time

Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries (“Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View the “EEO is the Law” poster. View the EEO is the Law Supplement.

View the EEO Policy Statement.

View the Pay Transparency Posting

About Company

Company: Citi –

Company Location:  London

About Citi -