Executive Assistant Job at Web Summit – in Dublin, County Dublin

Job Description

About us:
In the words of Inc. Magazine, “Web Summit is the largest technology conference in the world”. Forbes says Web Summit is “the best tech conference on the planet”, Bloomberg calls it “Davos for geeks”, Politico “the Olympics of tech”, and the Guardian “Glastonbury for geeks”.

Whatever Web Summit is, it wouldn’t be possible without an incredible team of more than 240 employees, including world-class engineers, data scientists, designers, producers, marketers, salespeople and more.

We’ve disrupted an old industry by building incredible software and designing mind-blowing events. We’ve revolutionised how people come together in our world. We started with one event: Web Summit. But now we’re creating category-defining events all over the world, from Asia to North America.

We’re just getting started.

About the team:
Web Summit Live Events Team is central to creating world-class attendee experience on a global scale. Designers, event coordinators, producers, stage managers and many others work hand in hand to produce all elements from stages to exhibitions through to live operations and attendee experience for Web Summit, RISE, f.ounders, Collision and many more of our events around the world.

We are seeking an experienced Executive Assistant to join our Live Events division, the role will support the team with key project and administration tasks in producing and delivering all our global events.

What you will achieve at Web Summit

Scheduling internal and external meetings and preparing meeting packs

Taking minutes and managing the minute taking function across the division

Act as professional first point-of-contact for key external stakeholders

Manage Senior Management diaries and calendars

Managing information flow and task execution/allocation in a timely and accurate manner

Creating reports, presentations, briefing papers and other documents.

Providing project management support

Establish strong relationships across the business in order to ensure positive working interactions at all times

Skills we like

Excellent interpersonal, time management and organisational skills.

The capacity to work under pressure and meet tight deadlines.

The ability to research, analyse and present complex information in an easy to understand manner.

Adaptability and flexibility since you will be required to complete a wide array of duties.

Google suite for diary management, emails, folders, calendar and contacts.

Excel in order to produce spreadsheets

PowerPoint to create charts, graphs, trends, presentations, etc.

Advanced MS Office skills.

Perks and benefits

Hybrid working model benefit open to all employees.

Fully subsidised healthcare, dental, employee assistance programme (EAP) and more.

A dedicated in house L&D department, with access to workshops, online learning and resources to help you excel in your career development.

Company laptop, generous annual leave and flexible working arrangements.

Our very own “Tramway team” who drive community and morale boosting events for employees to participate in.

Annual company get togethers, company charity days and monthly wellbeing talks.

At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.

About Company

Company: Web Summit –

Company Location:  Dublin, County Dublin

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