Overview

Executive Assistant Job at Rogers Communications in Toronto, ON

Job Description

At Rogers, we connect Canadians to a world of possibilities and the memorable moments that matter most in their lives. Every day we wake up with one purpose in mind. To bring loved ones together from across the globe. To connect people to each other and the world around them. To help an entrepreneur realize her dream. A sports fan celebrate a special moment.



Because we believe connections unite us, possibilities fuels us, and moments define us.

Executive Assistant

At Rogers, we connect Canadians to a world of possibilities and the memorable moments that matter most in their lives. Every day we wake up with one purpose in mind. To bring loved ones together from across the globe. To connect people to each other and the world around them. To help an entrepreneur realize their dream. A sports fan celebrate a special moment.

Because we believe connections unite us, possibilities fuels us, and moments define us.

Reporting to the Senior Vice President, the Executive Assistant provides confidential and discretionary support to the Senior Vice President. The successful candidate must have experience in a fast paced, dynamic environment where a high degree of professionalism, confidentiality and flexibility are required. Positive interactions with key stakeholders such as the Rogers Executive team, its Vice Presidents, EA peers and our employees at large is a critical requirement of this role.

The successful candidate is a proactive performer that demonstrates excellent initiative and judgment on a regular basis. The ability to deal with ambiguity and independently handle changing and competing priorities is a must. The role requires willingness to occasionally work irregular and extended hours when needed as well as be on call at times.

What you will be doing:
Prioritizes and manages day to day activities, meetings, guests, calendaring, emails, phone calls, commitments, appointments etc., to facilitate the most efficient use of the leaders’ time

Acts as the gatekeeper of the leaders’ priorities and appointments

Maintains all of the leaders’ records and files in an organized and efficient way

Coordinates and manages special projects, team meetings or events with focused attention to detail

Coordinates all travel arrangements for SVP

Coordinates large meetings and team offsites

Leads the expense reporting and processing to ensure timely and accurate reimbursement for SVP

Administers people related transactions in HR self-serve on behalf of the leaders when required, including timesheet administration

Provides assistance on ad-hoc business requests as needed

Provides assistance to the leaders’ teams as necessary

Leads by example to work effectively and collaboratively with other Executive Assistants in the organization

What you bring:
Completion of post-secondary education is highly preferred

Minimum of 5+ year of previous experience supporting leaders at the Vice President level

Excellent interpersonal and communication skills, both verbal and written

Proficiency in dealing with ambiguity and working independently

Technologically savvy and proficient with the use of smartphones, tablets, laptops and other tools

Proven ability to work effectively under pressure in a fast-paced environment

Willing to work flexible hours and be on call to meet challenging and changing deadlines

Strong organizational skills with a proven ability to prioritize

Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information

Advanced skills in managing calendars in Outlook as well as experience in office workflow and productivity tools such as Office365, Oracle and Sharepoint

Schedule: Full time

Shift: Day

Length of Contract: Not Applicable (Regular Position)

Work Location: 333 Bloor Street East (012), Toronto, ON

Travel Requirements: Up to 10%

Posting Category/Function: Administration & Executive

Requisition ID: 178476

Together, we’ll make more possible, and these six shared values guide and define our work:

Our people are at the heart of our success

Our customers come first. They inspire everything we do

We do what’s right, each and every day

We believe in the power of new ideas

We work as one team, with one vision

We give back to our communities and protect our environment

What makes us different makes us stronger. Rogers has a strong commitment to diversity and inclusion. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential. At Rogers, we value the insights and innovation that diverse teams bring to work. We work with our candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You matter to us! For any questions, please visit the Rogers FAQ.

Posting Notes: [[req_strategyPage]]

About Company

Company: Rogers Communications

Company Location:  Toronto, ON

Job Category:

About Rogers Communications