Executive Assistant Job at City of Regina in Regina, SK

Job Description

The City of Regina is looking for an experienced and diplomatic Executive Assistant who is a team player and enjoys working in a face-paced, challenging environment. The individual will be highly organized, proactive, digitally savvy and service orientated. This is an excellent opportunity for a professional with exceptional interpersonal skills to assume a pivotal role in an organization that is committed to providing a positive citizen and customer experience. You will be a trusted partner to the Executive Director, Financial Strategy & Sustainability, the office of the Executive Director, and the divisional leadership team. You will provide direct support to our leaders and have the opportunity to interact with key stakeholders across the organization and throughout the community.

The Financial Strategy & Sustainability Division comprises of three (3) departments: Assessment & Property Revenue Services; Financial Services; and Land, Real Estate & Facilities. Our Division’s Mandate is to contribute to a customer focused, financially sustainable city through strategic, equitable, and transparent tax, financial, land & facility management.

You derive pride and satisfaction from ensuring the busy executive, with whom you partner, is always prepared to lead all areas of his responsibility internal to the organization and as a leader within the community. The Executive Assistant is outstandingly skilled at anticipating needs that the executive doesn’t even know he has, bringing a “service and experience” orientation to every interaction with both internal and external stakeholders. You will have the opportunity to display your exceptional judgment in setting priorities while organizing multiple tasks and activities within the office. Digital savviness and the ability to adapt to changing circumstances to meet deadlines in a fast-paced work environment will be essential to success in this position. If you are a self-motivated, organized, enthusiastic, team player who welcomes a challenge, the City of Regina has an exciting career opportunity for you.

In this highly sensitive position, you will have regular access to confidential material relating to business, commercial and community interests, labour relations, as well as financial and personnel matters. At times, this confidential information may be shared between City administration, City Council, committees of City Council, community stakeholders, all levels of government and other agencies.

We are looking for an individual who:
Has a proactive approach to executive administratio

Excels at relationship building and communication

Has exceptional interpersonal skills

Has strong organizational skills and excellent attention to detail

Has a strong sense of urgency

Has confidence and can work independently in a continually changing and time sensitive work environment

Has a high degree of digital literacy, being fluent with the full suite of Office 365 applications

Understands confidentiality and the pivotal role an executive assistant plays in the organization

Our preferred candidate will have significant depth and breadth of related administration experience, with a minimum of five (5) years of experience supporting an executive. Extensive experience using word processing, spreadsheet, presentation, email, and related office administration software is essential. This position will also work in partnership with and provide informal and formal leadership to other administrative staff.

This competition will remain open until filled.

  • Note: Testing may be done to evaluate knowledge, skills and abilities.
  • Candidates selected for an interview will be required to provide proof of acquired education. *

**In accordance with the City of Regina’s Criminal Record Check Policy, the position requires that the successful candidate provide a satisfactory Criminal Record Check as a condition of employment. **

About Company

Company: City of Regina

Company Location:  Regina, SK

Job Category:

About City of Regina