Executive Assistant Job at York University in Ontario

Job Description

York University Libraries (YUL) is one of North America’s premier academic libraries in the provision of services and intellectual assets to support teaching, learning and research at York University. The Executive Assistant provides efficient, professional and confidential executive support, to the Dean of YUL. Duties are broad, varied and often of a confidential nature. Daily activities involve interaction with students, staff, faculty and high-level internal and external contacts and exposure to sensitive information requiring considerable use of initiative, tact, diplomacy, discretion, and excellent judgement.

University degree or equivalent combination of education and experience.

Minimum of 5 years’ related experience providing a full range of executive support to a senior leader or administrator in a complex organizational environment. Experience in a post-secondary institution and familiarity with full-time faculty hiring protocols is an asset.

Excellent communications, both oral and written. Proven research and analytical skills. Ability to produce clear and concise documentation and reports. Scrupulous attention to detail. Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills. Excellent organizational, planning and project management skills. Ability to work independently, as well as in a team environment. Ability to effectively meet numerous competing demands in a highly complex environment and work effectively under pressure. Ability to meet short/long term deadlines. Ability to maintain confidentiality. Experience and proficient with all computer applications used in the Office of the Dean (Word, Excel, Access, etc.). Ability to adapt to change and learn new applications. Thorough knowledge of Faculty and University protocols and governance, including ability to quickly understand and interpret policies and procedures. Understanding of and belief in the mission of higher education, research and scholarship.Knowledge of academic collective agreements is an asset.

Additional Notes:
The incumbent will work in an open office environment and will provide reception duties for the Dean, Associates Deans and members of the Office of the Dean.

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

York implemented a revised CPM Compensation Framework in 2019. The Framework is a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Merit Incentive Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a performance lump sum Merit Incentive Award.Visit the CPM Compensation page on the HR Website to find out more about York’s CPM Compensation Program.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), aboriginal (Indigenous) persons and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal – YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: All applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

About Company

Company: York University

Company Location:  Ontario

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About York University