Overview

Executive Assistant Jobs in Chicago at iHeartMedia


Title: Executive Assistant

Company: iHeartMedia

Location: Chicago

iHeartMedia

Job Summary:Assists top-level executive(s) by providing secretarial and administrative support, frequently involving confidential matters.

Responsibilities

Prepares correspondence, reports, and other administrative tasks, e.g., typing and filing.

Screens telephone calls, greets visitors, and responds to general inquiries.

Aggregates and interprets data for financial/accounting reports.

Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses.

Coordinates events for station(s) and management meetings.

Develops and maintains management and reporting systems.

Assists Human Resource and EEO functions for the market.

Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity.

Anticipates and interprets the needs of management staff without direction.

Arranges for back-up when not at desk.

May assist with market digital sales support.

Qualifications

Competencies/Skills

Proficiency in Microsoft Office suite, social media platforms and search tools

Ability to use or quickly learn designated iHeartMedia software including commercial and digital traffic system, corporate reporting and financial systems

Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus

Basic accounting knowledge a plus

Trustworthy when dealing with confidential and private matters

Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings

Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected

Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks

Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills

High degree of collaboration with all levels in the organization

Can work independently without close supervision

Excellent analytical and decision-making skills

Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines

Ability to multi task in a fast-paced environment

Work Experience

1-3 years’ experience as Executive Assistant

Media experience preferred

Education

4-year college degree preferred

Certifications

None required

Location

Chicago, IL: 233 N. Michigan Avenue, 30th Floor, 60601

Position Type

Regular

Benefits:

iHeartMedia’s benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:

Employer sponsored medical, dental and vision with a variety of coverage options

Company provided and supplemental life insurance

Paid vacation and sick time

Paid company holidays, including a floating holiday that enable our employees to celebrate the holiday of their choosing

A Spirit day to encourage and allow our employees to more easily volunteer in their community

A 401K plan

Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and…

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About iHeartMedia