Executive Assistant (Associate Level) Job at ERM Group – 3.3 in Philadelphia, PA
Providing full diary management
Meeting and call organization, including documentation, agendas, excel spreadsheets and presentation material as well as meeting attendance, taking and distributing minutes and managing progression of agreed actions
Proactively and effectively managing email correspondence (reading all emails, responding, deleting and archiving where appropriate).
Management of operational electronic folders of Partner
Draft, amend and distribute, communications on behalf of the Partner, with the appropriate tone for the intended audience as well as proof-reading communications which the Partner has drafted before circulation
Representing the Partner within ERM CVS and ERM including managing internal relationships. Creating good working relationships with senior leadership team and other senior members of ERM and their administrators
Administering personal expense claims, corporate credit card claims and invoices
Organizing travel and accommodation arrangements including any necessary visas/permit applications.
Organize and coordinate personal matters for the Partner as and when they arise
Maintain, update and extract reports on operation databases including SUBS and Avetta (sub-contractor database), Travel Risk Assessments.
Act as the IT Team Network Administrator
Act as a conduit for capturing update material both for external use (website, LinkedIn etc.) as well as internal communications (CVS Noticeboard etc.)
Recording hours of Partner for project work, non-billable work and leave on internal time management system – GMS
Strong EA/PA experience within a professional services environment is essential
Able to demonstrate previous experience of supporting senior level individuals
Experience and proven ability in building excellent relationships with senior managers, demonstrating a strong client service focus and ability to build a network of contacts, both internally and externally
Familiarity working with brand visual identities, house styles and ISO Quality Management procedures
Strong knowledge and ability with MS Office Suite programs (MSWord, Excel, PowerPoint, and Outlook). Working knowledge of databases and maintaining on-line shared systems
Excellent eye for detail, ability to think through tasks, forward plan and anticipate ahead of current tasks
Proactive in approach to work, self motivated with a drive for results
Excellent planning and organizational skills with proven ability to effectively prioritize whilst being responsive in dealing with high volume and/or complex tasks
Flexible and able to work well as part of a small team; a self-starter who works well under pressure and can provide excellent support remotely as required
Resourceful, with a positive and professional attitude; highly skilled in using discretion with regard to confidential matters
Willing to take on additional responsibilities when required
Ability to adapt within a fast-paced environment with individuals from a wide variety of countries and cultures
Strong interpersonal and verbal and written communication skills
Can interface smoothly and effectively with all levels of stakeholders; able to build a solid rapport with other consultants and team members in an effort to support and increase interdepartmental cooperation
Has the ability to work independently, successfully prioritize and manage multiple tasks simultaneously as well as one’s own time and the time of others
Has the ability to deal with challenging behaviors and conflicting priorities as necessary
Who We Are:
As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.
At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.
Please submit your resume and brief cover letter. Based on review of these responses, shortlisted candidates will be invited for interviews.
ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.
ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Thank you for your interest in ERM!
Company: ERM Group – 3.3
Company Location: Philadelphia, PA