Executive Assistant, Diversity Equity Inclusion (DEI) Jobs in New York, NY at L’Oréal

Title: Executive Assistant, Diversity Equity Inclusion (DEI)

Company: L’Oréal

Location: New York, NY

Title: Executive Assistant, Diversity Equity Inclusion (DEI)

Division: Corporate

Department: Diversity, Equity, Inclusion, L’Oreal USA

Supervisor Title: Chief Diversity Equity Inclusion Officer, L’Oreal North America

Employment Type: Full Time

Location: New York, 10 Hudson Yards

Company DescriptionL’Oréal USA is the largest subsidiary of the L’Oréal Group, the world’s leading beauty company. Through its management of over 35 iconic beauty brands, L’Oréal USA has generated more than $7 billion in sales annually. Products are available across all distribution channels including hair salons, department stores, mass market, pharmacies, medi-spas, e-commerce and more. L’Oréal USA’s commitment to growth is generated through sustainable innovation and driven by the company’s L’Oréal for the Future ambition which demonstrates sustainable development across the Group’s value chain. The company is headquartered in New York City, employs more than 11,000 people, and operates administrative, research, manufacturing and distribution facilities across 16 states.Job SummaryThe role reports to the Chief Diversity Equity Inclusion Officer, North America which is a pivotal and highly visible role in the organization, working with multiple teams across the company, including Canada and the global DEI Office. The person must maintain strict confidentiality of Department and Company information; provide effective and efficient administrative support to the CDEIO, and support the DEI VP’s and team on national DEI and Thank Tank projects. Responsibilities include, but are not limited to: calendar management, presentation material and meeting preparation, Event organization, purchase order creation and processing. Additional responsibilities include expense report preparation, executive travel arrangements, ordering of supplies and space management as well as strategic project management.

Key Job Responsibility Details

Coordinate CDEIO Meetings/Events and schedules including logistics such as but not limited to:

Booking meetings, confirmation of attendees, meeting venue selection, virtual set up, collection and distribution of meeting prep materials in a timely manner

Serve as timekeeper and scribe for meetings with follow up on action items

Proactive in preparing participants on details of the meeting

Liase with internal and external coordinators to ensure the timely execution of meeting requirements, working across multiple time zones

Presentation Management

Create and prepare creative presentations in timely manner, including the distribution of agendas in advance of meetings

Responsible for the co-creation of content and design of presentations for internal and external presentations, as assigned

Inquire and report on internal/external insights to support presentation content for upcoming meetings

D&I Event Calendar Management

Responsible for capturing all DEI Activities, Internal and External

Managing, communicating, and tracking the timelines associated with each event, in alignment with DEI Partner’s

Creating the necessary tools to track and communicate event status to the D&I Team

Miscellaneous Projects

Support the execution of additional projects that will be assigned by the CDIO or D&I Team members throughout the role

Advise reception of visitors, arrange schedule for and greets visitors and escort them to appropriate area or person



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