Overview

Executive Assistant – Hawthorn East Job at Coles Group – in Hawthorn VIC

Job Description

Responsibilities


A new role = A new way to win together

You belong at Coles Group where we look ahead, have a plan, and are up for the challenge. We learn and grow by taking career-defining opportunities and this one may just be your next.

About The Team

the engine room of the business, our central operations team keeps us moving and delivering our services to all Australians. We empower and support our retail teams across the country, helping them deliver great experiences for our customers every single day.

Supporting the General Manager (GM) Supply Chain Operations and Transport and General Manager Health, Safety & Well SC in a fast-paced environment, this role acts as a key point between the two GM’s and a multitude of stakeholders, both internal and external.

In this role you will provide end to end administration support to both GM’s and also administration support to the GM’s direct reports and wider teams.

About The Role

On a day to day basis you will assist with diary and travel management, preparation of and maintenance of documents/presentations, archiving/file management, expense reconciliation, problem solving and strong stakeholder engagement.

Other ways you can make an impact include

Represent the General Manager and team within the EA community across Coles

Co-ordinate and support functional and enterprise events and activities (Conferences, Strategy Days)

Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events

Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices

Manage and complete P&C administrative tasks

Act with complete confidentiality and integrity at all times

About you and your skills

We are looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You’re a self-starter with initiative, strong problem-solving skills and strong stakeholder management skills. You’ll also need;

a successful track record in an ASX listed (FMCG/Retail Operations) organisation

Excellent verbal and written communication

Ability to adapt, multitask and problem-solve

Demonstrable experience handling confidential information

Maturity, resilience, and the ability to work with minimal direction at times

Confidence to liaise with all levels of the organisation

Production on reporting and presentations

Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices Manage and complete P&C administrative tasks

Act with complete confidentiality and integrity at all times

Take your next step into something bigger, apply now

With us it’s not about the discounts (although you do get those), it’s about joining a team where your wellbeing and professional development is invested in and celebrating your contributions is the norm. And because everyone leads unique lives, we offer flexible work including work from home, additional leave and parental leave entitlements.

We’re continuing to build a gender equitable team, and a culture that’s just as diverse, inclusive and welcoming as the communities we serve. We encourage applications from people of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientation and gender identities.

We’re happy to adjust our recruitment process to support candidates with disability. Find out more in the

Safer together

We’re committed to providing a safe environment for our team members and our customers, so you’ll need to be vaccinated against COVID-19 before joining the team, unless you’re medically exempt. You’ll also need to disclose and evidence your COVID-19 vaccination status as part of your application. Thanks for understanding.

Job ID 59928

Employment Type Full time

Benefits

About Company

Company: Coles Group –

Company Location:  Hawthorn VIC

Job Category:

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About Coles Group -