Executive Assistant to EVP Europe Job at AstraZeneca – in Baar, ZG
Diverse Minds – Go further with bold new opportunities Collaborate with diverse minds. Collaborate in an inclusive environment, a place full of bold new opportunities. And in return… we’re looking for people who are open and respectful, ambitious and driven.
Naturally curious, we are forever connecting and collaborating. Uncovering new insights that equip us to challenge convention and push the boundaries. We work independently or in partnerships to deliver the next wave of science and address unmet medical needs. Safe to share and learn from each other – ours is an inclusive environment. Where difference is recognised and uniqueness is valued. You will be valued. Not only for your unique contribution, skills and background, but because we recognise people are our greatest asset. Here we are dedicated to being a Great Place to Work.
As the Executive Assistant to the EVP, Europe, you’ll play a pivotal role in the team.
The Europe commercial division consists of a team of 6000 people, based across more than 30 markets, achieving revenue of $5bn in 2016.
What you’ll do
In this role you will act as Executive Assistant to the Executive Vice President, Europe and Canada providing comprehensive, high quality support, and planning time and prioritising workloads to ensure they carry out their role efficiently and effectively, making the best use of their time. You will develop your understanding of their contribution to the delivery of our business objectives, as well as those of each business group within AstraZeneca’s global organisation.
You will support, and where required lead, confidential, sensitive business projects by providing a professional, efficient service. You will mentor and informally supervise the European Administration Team and temps, role modelling the highest personal and professional standards whilst providing focus and encouraging collaboration. As an Executive Assistant you will work with peers across the AstraZeneca/MedImmune Executive Assistant Team to set standards and drive continuous improvement.
As an Executive Assistant you will draw on your experience, insight and judgement to assess complex, ambiguous and often high impact challenges, and recommend solutions that support decision making within operational guidelines. Acting proactively and reactively, you will ensure the EVP is updated and briefed on emerging issues. Combining flexibility with on-time delivery in a dynamic working environment, you will ensure the highest standards of accuracy, efficiency and presentation are achieved.
Screening and responding with discretion to often highly confidential and sensitive requests and enquiries, and answering or redirecting routine internal and external communications
Managing appointments and schedules, and making complex and frequently changing global travel arrangements
Highly extensive Calendar Management
Coordinating internal and external meetings / conferences to ensure they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and attending those meetings as required.
Preparing concise and relevant briefings and papers as required.
Maintaining the executive’s office and accounting records; monitors, reviews, and approves standard expenditures to ensure that the activities of the office are conducted within established budgets
Plans, organises, and schedules own workload so that all activities are completed accurately and on time
Working in close contact with the PMO to prepare Market visits and EUCAN Leadership Team Meetings
Preparing and submitting Expense Reports in Concur on a monthly basis
Preparing and submitting MyTime record for EVP
Ad hoc assistance in personal issues of the EVP
Lead admin support and act as a central point of contact for the European Leadership Team
Acting as a Facilities and IT contact ambassador; championing change and better service
Performing other tasks using independent judgement and discretion
The Executive Assistant will also:
Facilitate internal communications between the executives, managers, and employees; and between the executive and external parties; influencing and directing where appropriate.
Actively contribute as a member of the AZ Global EA Team.
Understand and at all times adhere to the AstraZeneca Global Code of Conduct.
Skills and Capabilities Required:
Proven experience as a Senior PA/ Executive Assistant supporting Directors, VPs, MDs or C-suite individuals in a complex, international organisation
Excellent secretarial skills and the ability to exercise sound judgment whilst proactively, efficiently and accurately managing a demanding workload
Exceptional planning and organizing skills, with a strong sense of urgency balanced by a good judgement of priorities
Ability to handle sensitive information in a confidential manner
Collaborative, with excellent interpersonal and communication skills
Confident communicating at all levels internally and externally whilst exercising discretion, tact and diplomacy
The ability to identify and leverage appropriate systems and procedures to achieve results
An understanding of how your team relates to others within the organization, and how to work effectively to achieve business objectives
Have high levels of resilience and be self-motivated
Flexible, proactive and open to accommodate all duties, and exceed expectations
Fluency in German is essential
Education, Qualifications and Training Required:
A-level standard or equivalent education
Excellent knowledge of MS office, Outlook, Calendar, PowerPoint and web-based systems
At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.
So, what’s next?
Are you ready to bring new ideas and fresh thinking to the table? Brilliant! We have one seat available and we hope it’s yours.
Where can I find out more?
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Competitive salary & benefits package
Advert opening date: 04/05/2021
Advert closing date: 18/05/2021
Company: AstraZeneca –
Company Location: Baar, ZG