Facilities Coordinator Job at JLL – in Lyon (69)
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!
An exciting opportunity has arisen for a Facilities Coordinator to join JLL’s Integrated Facilities Management business at one of our key accounts in Lyon France.
The Facilities Coordinator will have the responsibility to deliver the Facilities services and will assist the Facilities Manager in France and Switzerland with administration and operational activities in accounting and finance, reporting, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team and have the capability to lead smaller operational projects.
What this job involves:
Provide superior customer service to meet on-site client’s expectations
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works). As a start on specifically: Dining, Cleaning and Interior/Exterior landscaping
Assist in the procurement of vendors and services as required
Keep local Client informed of supplier/service performance
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of purchase orders
Management of the administration related to the needs of the service; tables for tracking the sending of invoices, updating the database of GDV employees, management of WiFi-guest etc.
Conduct regular audits to ensure safety procedures on site are in place and working
Assist in carrying out safety procedures when needed
Deliver the FM Services accordingly to the Client’s procedures and JLL best practices. Show with clients and employees always a positive and active behaviour and service minded approach.
Self-manage priorities and variable workload during the working hours making sure that all duties are completed timely.
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Provide support for regular reporting packages
Sorting and distribution of mail (except registered mail) or parcels – internal and external
Collect and box documents from reprography, 23 kg packages
Ensure all shipments leaving the reprography department (STACI)
Administrator of the P4P badge management software in close collaboration with the HR department and the Horoquartz supplier.
Monitoring of employee starters and leavers, internal office moves or changes within departments and update employee services accordingly; E.g. update floor/seating plan to keep site maps up to date, update desk name tags, prepare new work area for starter or after a leaver (no moving of furniture, boxes or similar)
Rental car reception (SIXT) management. Receive car key, inform employee of their arrived rental car, hand over keys
Assist in the implementation and management of property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans (support on Merck’s local 2800 program)
Follow established escalation procedures and incident reporting procedures
Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
Achieve Key Performance Indicators and Service Level Agreement targets
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.
We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…
Apply today at jll.com/careers.
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!
Company: JLL –
Company Location: Lyon (69)