Finance Assistant Job at Robertson Group in Tameside

Job Description

Robertson FM is focused on establishing a profile and track record which sets new standards in a market centred on partnership with both public and private sector clients. The post-holder will work closely with operations team, the Management Accountant and the England Finance Business Partner to ensure robust administration of the contract finances.

Performing tasks such as timely invoicing to our customers, tracking and monitoring financial data at month-end and supporting with the administration of payroll, the post holder will be a key member of the contract team.

If you think you’re the right person for the job, we want to hear from you.

You’ll be joining a business that thrives on achieving results that benefit people and communities and offers fantastic opportunities for career development.

Your new role:
What you’ll do

Maintenance of the CAFM system (Concept) including assigning jobs to suppliers, chasing contractors, and verifying the status of jobs

Overseeing the Consolidated invoice process for contract suppliers

Administration of Task Orders (out of scope additional works) including raising new Task Order paperwork and tracking Task Orders through to completion and billing

Support with the preparation of monthly applications for payment for non-core works and supporting with the collation of backing documentation required

Supporting with monthly reconciliations to ensure all additional works have been billed to the customer

Raising Purchase Orders to suppliers when required and in line with Budget and ensuring Purchase Orders are GRN’d when works are completed

Supporting with the set-up of new suppliers

Obtaining quotes from suppliers for client-requested works and obtaining the necessary client signoffs for works to be carried out

Ensure all work/input is completed accurately and to a high standard and working with the contract team to ensure that the contract is operating with effective internal controls

Maintain good housekeeping within your work area eg. Filing supporting documents on Sharepoint and ensuring appropriate audit trails are in place

What you’ll need


Good level numeracy and literacy skills

Proficient IT user including MS Office

Conscientious, reliable individual, with good attention to detail

Willingness to learn and take initiative

Able to organise / prioritise own workload

Good communication skills and ability to work as part of a team


Advanced Excel (eg. Formulas, Macros, Power BI)

Previous experience of working within an FM company

Previous working experience within a finance or business administration department is preferred

Who we’re looking for

People are at the heart of everything we do and achieve at Robertson. To fit right into the team, you’ll be committed to understanding the needs of our customers and work collaboratively towards our shared goals; get the best from teams and individuals, be confident in your decisions, and calm and quick to adjust to unexpected challenges; and help us make progress towards a sustainable future for ourselves and our communities.

What’s in it for me:
We also look after our people just as much as we look after our clients. On top of a competitive salary and pension, you’ll be able to make the most of a great benefits package, and local team based rewards depending on your role and where you’re based.

Company: Facilities Management

Robertson Facilities Management provides hard and soft FM services, grounds maintenance and energy services for single and multi-site locations throughout the UK. We work across sectors including commercial, residential, education and healthcare, assuring our customers of high-quality, best value and a sustainable approach.

Location: Tameside

Closing Date: 24th November 2020

Robertson Safeguarding Accountabilities

Knowledge: A knowledge and commitment to safeguarding and promoting the welfare of children, young people and vulnerable groups.

Communication Skills: The ability to form and maintain appropriate relationships and personal boundaries with children, young people and vulnerable groups.

Skills: The successful candidate must be able to demonstrate the qualities and behaviours required to support the safeguarding of children, young people and vulnerable groups.

Robertson is an equal opportunity employer. We welcome diversity and are committed to creating an inclusive environment for all employees.

The working hours for this role are 38.75 hours per week.

A full Job Description is available on request.

About Company

Company: Robertson Group

Company Location:  Tameside

About Robertson Group