Full Time Permanent Office Administrator at The Prince Charles P.S. Job at Limestone District School Board – in Greater Napanee, ON

Job Description






Limestone District School Board, located on the shores of Lake Ontario proudly serves approximately 20,000 students at 49 elementary schools, 10 secondary schools, and Limestone Community Education Centres in the Townships Central Frontenac, Addington Highlands, North Frontenac, South Frontenac, Loyalist and Stone Mills, as well the Town of Greater Napanee and Kingston and the Islands. Our school district covers a geographic area of 7,719 square kilometers and includes more than 3,000,000 square feet of Board facilities.

Position Summary

As part of the school administration team the Office Administrator is responsible for coordinating the school office and providing assistance to the Principal and/or Vice Principal by supporting students, staff, parents and school community.


Secondary School Diploma

Three years of directly related experience

Knowledge and Experience

Organize and coordinate all aspects of school office functions

Provide administrative assistance to the Principal and/or Vice Principal

Act as staff resource (liaison) to Principal and staff regarding the operation of the office

Maintain student records (i.e. OSRs, central file, registrations) and staff records (i.e. absenteeism, progress reports and evaluations).

Coordinate occasional teacher coverage as directed by the Principal

Process staff vacation requests, leave requests and casual pay sheets

Maintain school database, prepare Ministry, LDSB and other reports as requested by the Principal

Administer the school’s information and record keeping system in accordance with Ministry and LDSB regulations, policies and procedures

Prepare a variety of documents using word processing, spreadsheets, and other related software

Facilitate internal/external communications including making appointments, meeting and directing visitors and clients

Operate and maintain office equipment such as: photocopiers, fax machines, telephones, bells, and the P.A. system and provide in-service on the equipment

Requisitions office/school supplies; maintain budget, fund raising and purchasing card transactions under the direction of the Principal or designate

Attend staff and administrative team meetings as requested by the Principal

Strong organizational skills necessary to maintain productivity under pressure and meet deadlines

Excellent public relation and communication skills

Ability to maintain discretion and confidentiality

High proficiency in all secretarial, accounting and clerical skills

Comprehensive knowledge of computer applications being used in the school office

Demonstrates experience and commitment to EDI (Equity, Diversity, and Inclusion)

Perform other duties as assigned

How to


Interested applicants are asked to submit an application package that includes a cover letter and resume outlining how your qualifications, skills and experience relate to the position as well as proof of qualifications. Packages must be submitted by 4:00 p.m. on Wednesday, September 29, 2021 to https://limestone.simplication.com

A cover letter addressed to Erika Reynolds, Human Resources Consultant – Support Staff

Your resume detailing your skills and experience

Proof of qualifications (Copy of Diploma/Degree) uploaded on your Supporting Documents page within your Apply to Education account

Commitment to Diversity

Limestone District School Board is committed to fair

and equitable hiring practices that will move us

forward in hiring qualified staff who reflect the full

diversity and lived experiences within the

communities we serve. Within the education

sector, historically under-represented groups in the

workforce include people who have traditionally

been marginalized based on sexual orientation,

gender identity, race, religion, disability (both visible

and non-visible), and/or self-identification as First

Nation, Metis, Inuit, or Indigenous peoples. We

invite and welcome you, through your cover letter,

to self-identify as someone who has lived

experiences as a member of one or more of these

groups and who can bring valuable, diverse

knowledge and perspective to our District and the

students and communities we serve.

About Company

Company: Limestone District School Board –

Company Location:  Greater Napanee, ON

Job Category:

About Limestone District School Board -