General Accounting Administrator Job at NAVBLUE, an Airbus Company – in Malmö

Job Description

General Accounting Administrator

Position Type: Full Time

Department: Finance

Location: Malmo Office

Job Summary:

NAVBLUE, an Airbus Company, is currently seeking a General Accounting Administrator to join our growing team. The General Accounting Administrator supports the accounting function. The GA Administrator is responsible for providing accounting, reconciliation, and transactional activities within the Finance department. The individual is an effective, confident communicator, thrives on learning, enjoys collaborating with colleagues to help deliver results, yet can work effectively under minimal supervision and direction, and expects that hard work is required to do great things. This role requires collaboration within the global Finance team, as well as with other departments within NAVBLUE.



  • General Ledger accounting
  • Monthly reconciliation of General Ledger
  • Daily cash reporting
  • Liquidity reporting
  • Monthly company VAT-reporting
  • Monthly employee TAX and employer contribution reporting

Expense Reports Administrator

  • Processes expense reports and credit card payments
  • Handle all inquiries pertaining to expense reports
  • Ensure that all monthly closing activities are accurately completed on time
  • Produce payment runs and maintain appropriate file

Account Payable Administrator

  • Data entry of invoices
  • Verify and process supplier invoices for payment within the agree terms
  • Handle portal payments and money order requests on demand as requested
  • Proactively identify and solve discrepancies, obtain approvals and follow up on outstanding issues
  • Set up new vendors and suppliers in accounting software and in the bank
  • Handle all inquiries pertaining to accounts payable
  • Ensure that all monthly closing activities are accurately completed on time
  • Maintain confidentiality of all information received from the supplier /company
  • Monthly account reconciliation of assigned accounts
  • Maintain master list of supplier & vendor contacts

Accounts Receivable Administrator

  • Invoicing customers on a monthly, quarterly and annual basis
  • Validate customer usage prior to invoicing customer
  • Reconcile customer invoicing versus usage and process the adjustment invoice
  • Subject matter expert on assigned customers and related collections
  • Work with internal team as well as customers to collect outstanding amounts
  • Work with various stakeholders within NAVBLUE to resolve customer issues
  • Critical eye with the ability to determine if the information presented is accurate and strive to find the correct data
  • Read and interpret customer contracts with assistance from contracts and management
  • Take customer contracts and convert them into the invoicing structure
  • Reconcile usage report and ensure customers are invoiced according to contract
  • Monthly end procedures incl. general ledger account reconciliation & calculating allowances

Other Duties

  • Responsible for adhering to department internal controls
  • Improve department internal controls where required
  • Work with external auditors and advisors as required
  • Maintain confidentiality of all information received from the employees
  • Provide assistance and support to other accounting department staff as required
  • Other duties as assigned
  • Support Finance Manager NBA with Support Functions Controlling activities as well as for N-OC
  • Prepare monthly payrolls for review and approvement
  • Responsible for On-Boarding/departure processes
  • General HR requests
  • EEDB focal point

Required Skills/Experience:

· Promote teamwork

· Problem-solving capabilities

· Open to adapt to a changing environment

· Continued process improvement mindset

· Good communication skills (both written and verbal) English, Swedish


· Secondary Education in Finance or related field

How to Apply:

Candidates who are interested in joining the NAVBLUE team are invited to submit their resume and cover letter, highlighting their work experiences and skills via indeed.

We thank all applicants for applying. Only selected applicants will be contacted.

NAVBLUE, an Airbus company, welcomes and encourages applications from people with disabilities. Accommodations will be available on request for candidates throughout the entire recruitment and selection process

About Us:

NAVBLUE, an Airbus Company, is a leading global provider of flight operations solutions, including aeronautical charts, navigation data solutions, flight planning, aircraft performance software (take-off/landing, weight and balance), and crew planning solutions. These products directly support millions of flights each year and help NAVBLUE customers maximize efficiency, reduce costs, ensure compliance with complex national and international safety regulations, and effectively deliver their services.

Through digital and collaborative innovation, our passionate and customer-focused team develops solutions to enhance the safety and efficiency of air transport. Over the last few years, Airbus has been supportive of various initiatives such as Going Digital, Performance Based Navigation Services, Air Traffic Management Modernization Programs, FlySmart on iOS and other digital projects related to new aircraft technologies; the launch of NAVBLUE was therefore a natural step to further develop its Flight Operations and Air Traffic Management Portfolio.

NAVBLUE is a fully owned subsidiary of Services by Airbus, fueled by the agility of Airbus ProSky and Navtech (acquired in 2016), and the pioneering spirit of Airbus, NAVBLUE was created in July 2016 with one mission: lead aviation into the digital age.

NAVBLUE is based in Hersham (UK), Cardiff (UK), Toulouse (France), Waterloo, ON (Canada), Bangkok (Thailand) and Malmö (Sweden), with other offices all around the world.

Job Types: Full-time, Permanent

Work Remotely:

  • Temporarily due to COVID-19

About Company

Company: NAVBLUE, an Airbus Company –

Company Location:  Malmö

About NAVBLUE, an Airbus Company -