Health Information Clerk I Job at Mississippi State Personnel Board – 3.2 in Holmes County, MS

Job Description

This is clerical work involving the maintenance of medical and psychiatric records of patients admitted to state hospitals and county health departments. Employees schedule appointments and review medical record charts to determine compliance with standards established by state statute; index, code, and file medical records and related correspondence; and locate and retrieve medical records upon request from an authorized agency, hospital, or physician. Work may also include calculating billing and insurance information related to the patient. Supervision is generally received from an administrative superior.

Examples of Work:
Examples of work performed in this classification include, but are not limited to, the following:

Monitors entries made into medical record documents to ensure that all information is legible, complete, and signed.

Reviews patient records to determine potentially compensable events involving possible hospital liability.

Computes simple statistics such as percentages.

Records data such as number of admissions, discharges, and transfers into Forensic Service Ledger.

Types patient information onto required documents such as social security forms.

Composes and types routine letters of notification to physicians with overdue medical records.

Locates, photostats, and mails medical records requested by other hospitals, agencies, and physicians; composes letters requesting medical records needed from other hospitals and physicians.

Reviews medical records to complete statistical questionnaires received from such agencies as the Department of Mental Health or from the American Hospital Association.

Types statistical forms and reports.

Collects fees and mails statements to patients with overdue accounts.

Interviews patients and records income levels.

Calculates payments for patient services based on nature of service provided and appropriate sliding scale fee.

Performs related or similar duties as required or assigned.

Minimum Qualifications:
These minimum qualifications have been agreed upon by Subject Matter Experts (SMEs) in this job class and are based upon a job analysis and the essential functions. However, if a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position. Any request to substitute related education or experience for minimum qualifications must be addressed to the Mississippi State Personnel Board in writing, identifying the related education and experience which demonstrates the candidate’s ability to perform all essential functions of the position.

Graduation from a standard four-year high school or equivalent (GED or High School Equivalency Diploma);


One (1) year of work experience as described in the duties.

Substitution Statement:
Graduation from a standard four-year high school or equivalent (GED or High School Equivalency Diploma), related education, and related experiences may be substituted on an equal basis.

Essential Functions: Additional essential functions may be identified and included by the hiring agency. The essential functions include, but are not limited to, the following:

1. Reviews files and gathers data to maintain accurate medical and psychiatric records.

2. Performs receptionist duties.

3. Performs general clerical duties associated with organizing and maintaining medical records.

About Company

Company: Mississippi State Personnel Board – 3.2

Company Location:  Holmes County, MS

About Mississippi State Personnel Board - 3.2