Overview

Management Assistant A Job at University of Pretoria – in Pretoria, Gauteng

Job Description

RESPONSIBILITIES:
The incumbent will be responsible for:
Managing the diary schedules of Deputy Directors;

Answering, screening and managing phone calls;

Organising meetings and appointments;

Maintaining an efficient and accurate record keeping and filing system (electronic & paper);

Collating documentation i.e. recording, typing and distribution of minutes for meetings;

Handling all travel arrangements for national and international conferences;

Arranging access and parking for Library visitors as and when required;

Handling arrangements for venues, catering for meetings or functions and other ad hoc event planning tasks;

Assisting with the marketing of Library projects and functions;

Managing ad hoc projects.


MINIMUM REQUIREMENTS:
Secretarial Diploma;

Two years’ work experience as an assistant on management level.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Computer literacy in the Windows environment and the Internet;

Good communication and interpersonal skills;

Knowledge in file and records management;

Knowledge in electronic diary and mail management

Good typing skills;

Planning skills;

Ability to work independently and under pressure;

Ability to manage time effectively.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: [email protected]

In applying for this post, please attach:
A comprehensive CV;

Certified copies of qualifications;

Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 21 April 2021

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Mr Modisa Khosie Tel: (012) 420 2020 or email: [email protected] for the post content and Mr Gojiwe Malobola or email: [email protected], Tel: (012) 420 3122 for application-related enquiries.

Should you not hear from the University of Pretoria by 31 July 2021, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.

About Company

Company: University of Pretoria –

Company Location:  Pretoria, Gauteng

About University of Pretoria -