Office Administrator Job at T&A Hassan-Hicks Opticians in Lymington

Job Description


JOB TITLE: Office Administrator

TERM OF EMPLOYMENT: Full-time minimum three-month contract, with option to roll on monthly basis

PRO-RATA SALARY: £19,000 p.a.

LOCATION: Lymington, Hampshire (Independent Ophthalmic Practice)


OVERVIEW OF ROLE: To give general administrative support to the directors of ‘the practice’ and to assist with the smooth and efficient running of the office/business.


  • Organisation of patient records/files from paper copies to electronic files, using new database, into easily identifiable location
  • Storing and management of old paper records, in line with data protection, and shredding of archived documents
  • Managing all ‘practice’ Policies and Procedure’ documents and creating a workable system for updating and renewing. This will include Staff Policy documents – contracts of employment; induction timetables; data protection; grievance and disciplinary; lone working; health and safety; risk assessment; child safeguarding and others
  • Managing business and professional insurances
  • Checking and updating professional/NHS guidelines and ensuring implementation of such within ‘the practice’
  • Consolidating e-learning for health for staff and ensuring all staff complete minimum level of learning units per year
  • Updating and managing the website, in liaison with the directors
  • Managing work rota, in liaison with directors
  • Setting up of internal email system and communication plan, to ensure all staff are updated and communicated with on a regular basis
  • Liaising with Bookkeeper when required
  • Responsibility for ordering of PPE
  • Dealing with invoices/deliveries, as required
  • Assisting with arrangement of laboratory trays when required
  • Providing emergency reception cover

Flexibility will be required to provide any other duties, as necessary

Reference ID: Office Admin

Contract length: 3 months

Application deadline: 14/12/2020

Job Types: Full-time, Temporary, Contract

Salary: £19,000.00 per year


COVID-19 considerations:
As a clinical environment all regulatory procedures are implemented and reviewed in line with both professional and governmental guidelines on an going basis.


  • administration: 3 years (Preferred)


Work remotely:

COVID-19 Precaution(s):

  • Remote interview process
  • Personal protective equipment provided or required
  • Social distancing guidelines in place
  • Sanitisation, disinfection or cleaning procedures in place

About Company

Company: T&A Hassan-Hicks Opticians

Company Location:  Lymington

About T&A Hassan-Hicks Opticians