Office Administrator Job at TVS Supply Chain Solutions in Chorley

Job Description

Position: Administrator

About the Role:

The role of the Administrator is to provide support and assistance to the HR team at the head office of TVS in Chorley, duties are varied but are mainly focussed around paperwork relating to security clearance to work on MoD projects. This role will work closely with the recruitment function in HR and may also include duties relating to the TVS recruitment process. This is an initial 12 month fixed term contract.

Main Duties & Responsibilities:

· Track, issue, chase and complete all the paperwork associated with Baseline Personnel Security Standard (BPSS) https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels for more information

· Issue forms and information to potential candidates

· Update internal applicant tracking system (ATS) and security spreadsheet

· Chase candidates with outstanding forms after a defined period of time

· Liaise with candidates on queries

· Check Security Check (SC) status with partner security body

· Once completed forms are received back, check all information is correct

· Request employment or character references

· Once forms are fully completed, send to partner security body and track on ATS and spreadsheet

· Liaise with partner security body and candidates regarding any additional queries or information required until BPSS is granted

· Ensure compliance with UK Border Agency Rules relating to recruitment from overseas

· Scanning, photocopying and filing

· Populating the ATS system with candidate details and obtaining GDPR consent

· Ensuring all data is accurate and up to date

Knowledge, Skills and Experience:

· Good standard of education with a minimum of 5 GCSE’s or equivalent including Maths and English

· Excellent organisational, administrative and communication skills (both verbal and written)

· Excellent PC skills in particular Excel and other MS Office packages

· Accurate with particular attention to detail

· Ability to prioritise, work to tight deadlines and remain calm under pressure

· A flexible and adaptable approach to work

· A willingness to phone and contact candidates and companies to obtain information relating to the right to work in the UK, employment history and other personal information

· Tact and discretion, when dealing with confidential information

· Previous experience in a similar security role is advantageous but not essential

Where we are:

Our head office is based at a purpose built, state of the art distribution facility on Buckshaw Village in Chorley with excellent transport links to the M61 and M6 plus a mainline train station less than a mile away. The office has on site parking, shower facilities for those who brave the elements on a bike or on foot and a subsidised canteen.

About TVS:

TVS are world leading specialists in transforming supply chain and logistics, implementing innovative efficiency solutions and improving process visibility to deliver improved performance and reduced operating costs.

Our clients operate in diverse sectors such as Defence, Utilities, Automotive and Beverage but they all have time-sensitive, business critical missions to deliver and TVS are an essential and integral component in their performance – with our help they achieve their business goals.

Please note TVS Supply Chain Solutions is an Equal Opportunities Employer

Contract length: 12 months

Application Deadline: 30/10/2020

Job Types: Full-time, Temporary

Salary: £1.00-£2.00 per year


  • Casual dress
  • Company events
  • Company pension
  • Discounted or free food
  • Employee discount
  • Flexible schedule
  • On-site parking
  • Sick pay



  • Excel: 3 years (Required)


  • GCSE or equivalent (Required)

About Company

Company: TVS Supply Chain Solutions

Company Location:  Chorley

About TVS Supply Chain Solutions