Personal Assistant Job at Sweco UK – in Leeds

Job Description

Become part of our society.

We are currently looking for a talented and motivated Personal Assistant to support the Infrastructure Division Manager for Sweco UK & Ireland.

This role will be assisting in managing the Divisional Managers Office and Division Management Team to ensure the function is run efficiently and effectively, decision making is timely and functional objectives are met.

What does the role involve?

Partnering with the Divisional Manager (DM) you will:
Manage critical relationships on behalf of the DM, including clients and any non-Exec commitments.

Assess all enquiries directed to the DM and determine the proper course of action.

Draft replies to clients, colleagues and suppliers on behalf of the DM and provide insight trends as well as full management of the DM’s email inbox.

Produce monthly reports for the division on behalf of and in conjunction with the DM.

Assist with audits.

Plan, coordinate and organise functional meetings, off sites and events.

Attendance, note taking and productions of Records of Decisions of monthly Leadership Teams and other management meetings.

Undertake extensive full diary and travel management, including determining which meetings take priority, future planning, meeting and liaising with clients and ensuring environment is set up for meetings.

There may be occasions when you will need to travel with the DM.

To be successful in this role you’ll possess:
Significant experience gained in a similar role with the ability to predict what is needed to prevent last minute activity. You’ll have exceptionally strong planning, organisation and prioritisation skills with the flexibility to adapt to changing situations, you’ll have the ability to work independently, multitask and work under pressure. You’ll have a high level of attention to detail with the ability to work to deadlines, experience of operating and influencing up to Director level as well as excellent emotional intelligence, communication and relationship management skills.

You will have Intermediate Microsoft skills including Word, Excel, PowerPoint, Outlook and Teams.

What’s in it for you?

You’ll be working for a top ten civil engineering firm (recognised by New Civil Engineer, (NCE). Working at Sweco you’ll experience an inclusive, friendly and flexible working environment where colleagues are encouraged to grow and develop. A meaningful job where you’ll help to transform society by being a trusted consultant to our clients.

If you believe you have the skill set required, are keen to join a business with genuine opportunities for career progression, then we’d love to hear from you.

Let’s transform society together at Sweco.com/careers.

More about us …….

Approachable and committed people are the core of our business. Serving our clients in challenging projects is part of our daily work.

Sweco plans and designs the sustainable communities and cities of the future. Together with our clients and the collective knowledge of our 17,500 architects, engineers and other specialists, we co-create solutions to address urbanisation, capture the power of digitalisation, and make our societies more sustainable. Sweco is Europe’s leading engineering and architecture consultancy, with sales of approximately SEK 21 billion (EUR 2 billion). The company is listed on Nasdaq Stockholm. www.swecogroup.com.

It’s important to us that that all our colleagues thrive at work – we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Sweco. We aim to promote equality, inclusivity and diversity for everyone.

Here at Sweco we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.

We have signed the Armed Forces Covenant to ensure those who serve or have served, and their families, are treated fairly. To find out more The Armed Forces Covenant – Our Commitments | Sweco UK.

We are also proud to be a Disability Confident Committed employer, and will interview all disabled applicants who meet the essential criteria.

If I have a disability, can I get help (e.g. “reasonable adjustments”) with the application process?

If you’re an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use the online application system and need an alternative method for applying, please contact [email protected] for assistance.

In order to address your request the following information is needed:

  • Name
  • The best method for contacting you (Phone or email)
  • The position title
  • Requisition/vacancy number

Upon receipt of this information, we’ll respond to you promptly to obtain more information about your request.

About Company

Company: Sweco UK –

Company Location:  Leeds

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About Sweco UK -