Overview

Program Coordinator Job at City of Issaquah – 4.0 in Issaquah, WA

Job Description


Summary
Do you love making processes more efficient? Do you have a passion for public service? Join our dedicated team in Administrative Services a Program Coordinator!

Our department fosters community pride and provide exceptional customer service quickly and effectively for all customers, including residents, businesses, visitors, and public servants through a variety of services, including Information Technology, Communications, Facilities and Emergency Management.

We’re searching for a dedicated and passionate team member to organize and implement our planned programs. In addition, this position will lead process improvement efforts related to purchasing/procurement, train staff, coordinate budgets, maintain records, prepare reports and perform a variety of program support activities. Work is performed independently and with minimal guidance.

Issaquah is a rapidly growing community of 40,000 residents, well known for its breathtaking environment, excellent quality of life, and countless cultural and educational opportunities.
Join our team – and enhance lives through public service.

EQUITY STATEMENT
The City of Issaquah strives to be a diverse workforce that is representative of the community we serve. We value a variety of perspectives and life experiences and encourage people of all backgrounds to apply. Applicants are considered for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status under federal, state and local laws. We believe diversity and inclusion among our teammates is critical to the success of our City operations.

Essential Functions

  • Partners with team members throughout the City to analyze and recommend improvements to business processes, including procurement and contracting. Define and document current, redesigned, or new processes.
  • Works across the organization to support development and achievement of improvement-focused goals.
  • Writes, edits, and graphically produces and presents business improvement materials, including forms, templates, policies and procedures, and training materials.
  • Issues and prepares contracts, purchase orders and invoices; collects receipts; and tracks payments.
  • Coordinates and provides oversight to RFP processes; coordinates vendor and contract negotiations; tracks and monitors contracts and payments.
  • Provides program information to contractors; monitors the work of contractors and ensures that program guidelines and requirements are met.
  • Prepares and maintains a variety of evaluation and assessment tools, prepares reports and contributes to program recommendations.
  • Performs specialized administrative support functions in support of the department’s activities.
  • Assists with special projects; collects and compiles statistical data on various subjects and other information for inclusion into special and periodic reports; researches and analyzes information, establishes reporting format, and prepares and distributes reports.
  • Assists in the preparation of budgets; verifies the accuracy of budget information and monitors budget and grant expenditures; tracks and monitors budget and grant related expenditures and revenue.
  • Prepares and delivers training.
  • Develops and maintains program related records and tracking systems.
  • Prepares correspondence and other written materials.
  • Reviews and evaluates required program or department documents for completeness; processes documents according to guidelines.

Qualifications

  • A Bachelor’s degree in business, public administration, or a field closely related to area of programmatic responsibilities; and
  • One year of administrative or technical experience; or
  • any combination of education and experience that would likely provide the necessary knowledge, skills and abilities is qualifying.

VACCINATION

  • All new hires to the City will be required as a condition of employment to be fully vaccinated for COVID-19 prior to start date. If you have questions or need an accommodation for this requirement due to a disability or religious reason, you can speak to our HR Department for further information.

Knowledge, Skills & Abilities
Knowledge of:

*
Program planning procedures and techniques.

  • Accounting methods, including general ledger and journal entries.
  • Marketing strategies and practices.
  • Modern office practices, procedures and equipment including personal computers and related software such as word processing and spreadsheet programs.
  • Graphic design principles and techniques.
  • Business correspondence and reporting standards.
  • General knowledge of State requirements for public contracting and purchasing.
  • Basic bookkeeping practices and procedures.
  • Record-keeping techniques.
  • Basic administrative research methods and practices.
  • Basic mathematics.

Skill in:

  • Use of computers computer applications and software, including Office 365 and financial software
  • Communications, verbal and written.

Ability to:

  • Perform routine and specialized administrative duties.
  • Compose, proofread and edit general and special correspondence and reports including letters memoranda, management reports, etc.
  • Establish and maintain effective and cooperative working relationships with others.
  • Assist with preparation and monitoring of budgets and grant expenditures.
  • Plan and organize work to meet schedules and timelines.
  • Analyze situations, make decisions and adopt a course of action.
  • Work independently with minimum direction.
  • Read and comprehend business correspondence, policies and procedures.
  • Perform arithmetic calculations (addition, subtraction, multiplication, and division.)
  • Operate office equipment and learn office methods, rules and policies.
  • Demonstrate software proficiency sufficient to effectively perform job duties.

In recognition of the value its employees deliver to the organization, the City of Issaquah offers a generous compensation and benefits package, which includes 11 paid holidays and 2 paid personal holidays per year; vacation and sick leave; medical, dental, vision, and orthodontia insurance for employees and their eligible dependents; optional Flexible Spending Account; Employee Assistance Program; life and disability insurance; wellness program; education tuition reimbursement; deferred compensation options with matching contributions; and retirement benefits through the Washington State Retirement System. The City is a member of the Social Security System.

Job Type: Full-time

Pay: $58,103.76 – $78,802.80 per year

About Company

Company: City of Issaquah – 4.0

Company Location:  Issaquah, WA