Project Coordinator Job at Westport Pools – in Maryland Heights, MO

Job Description

Westport Pools, Inc. is a growing company that has been in business since 1967. We are aquatic industry; commercial and residential, design, construction, and service specialists and we’re looking to add a new member to our commercial construction division. This person would be responsible for assisting our Project Engineer, Superintendents and Project Managers with the hundred and one details that go into a large aquatic construction project (think Maryland Heights Aquatic Center or St. Peters – The Cove). Interested? We’d love to hear from you. This is a full-time year round position offering insurance benefits and paid time off.

Roles & Responsibilities

  • Estimating
  • Contact suppliers/vendors for pricing
  • Site Specific Manual
  • Create for each new Project
  • Differentiate between rooftop & typical Project (different documents).
  • Request nearest medical facility
  • Laminate specific treatment document
  • Print out all applicable documents, hole punch & place in binder
  • Save all forms on drive
  • Inform PM and PE when binder is complete
  • Create .pdf package for online submission
  • Submittals
  • Create binders for each new Project
  • Include corresponding cut sheets/shop drawings/data with cover sheet. Cover sheet to include spec section & project information.
  • Save all submittal information
  • Create tracking log for ordering from submittal list
  • O & M
  • Create binder for each Project.
  • Work with PM and PE to receive Warranty Letters, Backwash Procedures, Valve Chart, Water Balance, Hair & Lint Procedures, Winterizations Procedures, as-builts, & all necessary documents
  • Create training & equipment lists. Work with Training Specialist to receive these documents back signed in a timely manner.
  • Laminate filter room signage and place applicable schematics in plastic cover
  • Field Tasks
  • Assist PE with field coordination issues
  • Assist Superintendents with needs
  • Assist PE with material delivery issues
  • Invoice Approval
  • Code invoices
  • Compare invoices with POs
  • If an invoice is stamped “copy” check that the invoice has not already been entered and sent to accounting
  • Complete a general review of invoices. (amounts, quantities, etc.) If the packing slip is available match it up to the invoice. (specifically Indelco & other itemized invoices)
  • Review charges with PM
  • If an invoice is received from a subcontractor on a prevailing wage project, certified payrolls must be requested – Please file the certified payrolls in the accounting folder under the specified project on the Q drive
  • Submit to Accounts Payable for processing weekly
  • Field Staff Housing
  • Assist Superintendent & Project Manager with housing needs
  • Apartment, hotel, utilities, & furniture requirements
  • Work with rental office to complete necessary paperwork
  • Assist with pricing for new construction bids
  • Provide support to field & office staff with various requests as needed
  • Ship packages
  • Order office supplies
  • Work with Superintendents to receive credit card receipts in a timely manner
  • Work with Superintendents to receive daily reports and toolbox topics in a timely manner.
  • Assist PM with misc. tasks such as printing out plans, coordinating to get items onsite, etc.
  • Assist in keeping stored equipment organized
  • Assist PE with Purchase order overflow
  • Equal Opportunity Employer
  • Drug Free Workplace program that requires pre-employment drug testing

Job Type: Full-time

Pay: $15.00 – $20.00 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance


  • 8 hour shift
  • Day shift
  • Monday to Friday


  • High school or equivalent (Required)


  • Microsoft Word: 2 years (Preferred)
  • Administrative: 1 year (Preferred)

Work Location:

Work Remotely:

About Company

Company: Westport Pools –

Company Location:  Maryland Heights, MO

About Westport Pools -