Project Manager II (Selective Certification – Digital Project Management) Job at City of Oakland, CA – 3.7 in Oakland, CA

Job Description

The Position

Due to current events and the statewide shelter-in-place order, all exam dates and locations are tentative. Applicants will be notified as further information becomes available. Applicants should also check their email on a regular basis for updates.

The City of Oakland is currently recruiting to fill one Project Manager II (Selective Certification- Digital Project Management) vacancy within the Planning & Building Department. Under general direction, the Project Manager II uses a full range of professional and supervisory level skills to organize, manage and direct the work of a medium-sized City project requiring input from at least one department or the community; consults with the user department’s executive management staff; prepares short and long-range plans; trains and supervises assigned staff; and performs related duties as assigned.

The Project Manager II is a management level classification in which incumbents may be responsible for limited term or on-going projects. This class is distinguished from the higher level Deputy, Associate or Assistant Director classifications in that the incumbents of the latter classifications exercise direction over professional, technical, and clerical staff in an entire department or division. It is distinguished from the Project Manager III classification, which typically supervises large-scale projects that have citywide impact.

The current vacancy will require specialized experience in Digital Project Management. The ideal candidate will possess strong communication and problem-solving skills and strong working knowledge in the areas of Information Technology project management.

Selective Certification in Digital Project Management

This recruitment is being announced in accordance with Section 5.03 of the Civil Service Rules. The eligible list generated from this announcement will only be used to fill Project Manager II positions specialized in Digital Project Management, including full-time and permanent part-time positions, if applicable, and may be used to fill future vacancies with the same Selective Certification.

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Working for the City of Oakland

Examples of Duties

For General Project Manager II Positions:
Plan, organize, manage, participate in and direct the work of a project including the development, successful implementation, and quality control aspects of each project.

Prepare long-range plans in coordination with city departments, other divisions and other public agencies; develop policies and procedures for establishing costs, schedule controls and coordinating activities.

Negotiate and administer contracts with project participants and service providers; resolve conflicts in a timely manner satisfying the clients needs, the designer’s concepts and in keeping with the budgetary constraints and established schedule.

Analyze proposed and current project management regulations and develop recommendations for implementation compliance.

Prepare or review staff reports and resolutions for the City Administrator, City Council or commissions.

Work closely with the City Council, public and private groups, professional groups and citizens to explain or coordinate plans for proposed projects and solicit their support.

Direct the preparation and administration of project budgets; prepare cost forecasts, variances and critical paths including project closeout procedures.

Maintain master schedule and inform management of potential conflicts.

Manage, assign, supervise and evaluate assigned staff; provide training and staff development.

For Selectively Certified Positions in Digital Project Management:

Implement Digital Transformation.

Coordinate business solutions, such as Document Management, EPPs, CRMs, and Business Web Technology.

Conduct Business Analysis of requirements elicitation, business requirements capture and documentation, and process flows.

Provide training and technical guidance in providing IT solutions to address the business needs of an organization.

Minimum Requirements for Application

Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable:

Bachelor’s degree from an accredited college or university in public or business administration or other relevant degree for particular project assignment. A Master’s degree is desirable.

For this selectively certified vacancy the following special education requirements are preferred: Bachelor’s degree from an accredited college or university in computer science, software engineering, or business management. An advanced degree in Information Technology or project management is highly desirable.

Three (3) years of progressively responsible experience in area(s) related to the particular project assignment. Supervisory experience is desirable.

For this selectively certified vacancy the following special experience requirements include: Three (3) years working experience in IT related project management.

License or Certificate / Other Requirements:
Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.

Additional licensing or certification may be required based upon project needs or requirements, as applicable.

Desirable certifications include: PMP, PgMP, PRINCE II, CSM, CBAP, PMI-ACP, SAFe Agile, ITIL, ITSM, Lean Six Sigma, etc.


For General Project Manager II Positions:
Knowledge of:
The area(s) of interest of the particular project.

Principles and practices of project management.

Administrative organization principles.

Principles and practices of management and staff supervision.

English punctuation, syntax, language mechanics and spelling.

Contract negotiation and administration; conflict resolution techniques.

Principles of budget development and monitoring including development of control measures to remain within budget.

Computer systems and applications.

Principles and techniques for persuasive presentation of ideas and concepts in both oral and written formats.

Municipal government and organization.

Ability to:
Plan and coordinate project work, timelines, roles and responsibilities; establish, evaluate and implement administrative/operational policies, practices and procedures; assess, develop and administer appropriate organizational and staffing structures.

Supervise and direct multiple and diverse functions.

Prepare, develop and administer a large and complex budget system; negotiate and administer a variety of contracts; employ cost containment strategies.

Develop and maintain positive relationships with community leaders, organizations, businesses and staff; coordinate a variety of projects and activities inter-departmentally and with outside agencies; plan, organize, direct and coordinate a variety of functional specialties and activities with overlapping work areas.

Provide leadership and direction to staff; supervise and direct subordinate professional and support staff; interpret and enforce administrative/operational polices, practices and procedures; analyze and solve problems of a complex nature; maintain departmental and state safety standards.

Analyze complex technical, administrative information and/or telecommunications systems problems, evaluate alternative solutions and recommend or adopt effective courses of action.

Communicate effectively and persuasively in both oral and written format; speak in large and small group settings; prepare and analyze comprehensive reports; conduct staff meetings.

Exercise sound independent judgment within general policy guidelines.

Establish and maintain effective work relationships with those contacted in the performance of required duties.

For Selectively Certified Positions in Digital Project Management:

Knowledge of:
Project management software, such as, but not limited to, Microsoft Project, JIRA, Smartsheet, Monday.com, Trello, and ProjectManager.com.

Business solutions, such as Document Management, EPPs, CRMs, and Business Web Technology.

Theoretical and practical project management knowledge and Project Management Office (PMO) experience.

Business Analysis: requirements elicitation, business requirements capture and documentation, and process flows.

Strategic planning, risk management, and change management.

Ability to:
Manage, direct and supervise the activities of an IT project team to set objectives.

Problem-solving skills: well versed in providing IT solutions to address the business needs of an organization.

Supplemental Information

The Selection Process

Stage I: The first stage in the selection process may consist of a review of each applicant’s employment application, and supplemental questionnaire for minimum qualifications (weighted pass/fail).

Stage II: The second stage may consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III.

Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills, and abilities listed in the qualifications section.

The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

The City of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Work stations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Due to current events and the statewide shelter-in-place order, City facilities may be closed to the public.

Our on-line application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov’s Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday – Friday.

You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.

Date of Examination:
Tentatively Scheduled for the week of October 26, 2020

The City of Oakland is an EEO/ADA Employer.

About Company

Company: City of Oakland, CA – 3.7

Company Location:  Oakland, CA

About City of Oakland, CA - 3.7