Receptionist/Administrative Assistant Job at British Columbia Institute of Technology (BCIT) Burnaby, BC

Job Description

At BCIT, we champion diversity of experiences, ideas, cultures and perspectives, to foster a community in which equality and inclusivity are embedded in everything we do. We embrace endless innovation, ignited by imagination and creativity, to improve our approaches, opportunities and outcomes. We strive to achieve excellence in everything we do, to accomplish real, measurable results. We believe in the power of collaboration to amplify our efforts and begin every interaction with a foundation of respect for others’ expertise, insights and inherent worth. Our overall vision is to empower people, share BC, and inspire global progress. If this resonates with you, come join our team as we continue to provide practical education for a complex world.

BCIT Foundation is seeking a regular, full-time Receptionist/Administrative Assistant within the Advancement department. This position is responsible for the day-to-day operations of the Advancement Division reception and is the first point of contact for donors, alumni, prospects, internal and external stakeholders. This position provides receptionist support for the Advancement Division with exceptional customer service. The receptionist maintains the directors’ schedules, coordinates and attends meetings as required and provides a range of administrative assistance to the Directors and the Advancement Division in support of divisional goals and objectives.

Duties & Responsibilities

Greets visitors, answers telephone and email inquiries, refers inquiries to the appropriate person in the Advancement Division or the BCIT community.

Processes, arranges and distributes incoming and outgoing mail and couriers.

Maintains upkeep of the reception area to support the delivery of exceptional customer service.

Prepares daily cheque log for donations received and supports gift processing procedures under the direction of the Manager, Advancement Systems.

Undertakes various office duties including photocopying, specialty printing, ordering and distributing materials, and delivering/retrieving materials and other items as required.

Manages schedules for directors and ensures that pertinent documents and details are brought forward in a timely manner.

Provides event and meeting support including room bookings, catering requests, technical support and the preparation of various meeting materials as required.

Inputs and updates data into fundraising database and assists with maintenance of accurate donor records including creating new constituent records, actions, proposals.

Coordinates departmental service requests (i.e. Facilities, Security and Logistics) as required.

Reconciles and prepares Visa and travel expense claims.

Provides administrative support to directors and managers as required.

Provides backup office administration as required including ordering office supplies and managing IT requests.

Maintains and updates policies and procedures for Reception responsibilities that facilitate the effective day-to-day operations of the Advancement Division reception.

Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).

Undertakes related duties as assigned, consistent with the job grade for this position.

Being a part of BC’s Top 100 Employers, and a member of the CCDI.

A generous Total Compensation package which includes extended health and dental benefits and a superb pension plan.

Access to Professional Development Funds and opportunities for career development.

Increase your knowledge with Tuition waivers for BCIT courses.

Enjoy subsidized parking and discounted access to our fitness facilities (including classes like Yoga and Zumba).

Additional Wellness and Employee Assistance programs.


Grade 12 completion, plus additional specialized training of up to 6 months in administration or business office-related courses.

Two years’ general experience plus 6 months’ current relevant experience in a similar position.

An equivalent combination of education and experience may be considered.

Demonstrated intermediate Microsoft Office skills (Word, Excel, Outlook, PowerPoint).

Demonstrated competency in database and/or customer relationship management (CRM) systems.

Experience with Raiser’s Edge Fundraising Database System

Excellent interpersonal skills with effective written and verbal communication.

Demonstrated effective listening skills.

Excellent organizational skills and attention to detail.

Ability to take accurate and effective meeting minutes.

Demonstrated typing speed of 55+ WPM.

Please note: These are the minimum required qualifications. This position is a dayshift position as defined in Article 14.1 of the Collective Agreement.

Salary Range Pay Grade 5; $44,100 to $47,568 per annum.

Additional Salary Information

Salary prorated based on percentage and term of appointment.

Position Details

Posting Category Administration

School/Service Area Foundation

Department Advancement Services Admin

Campus Location Burnaby campus

Bargaining Unit BCGEU Support Staff

Job Status Regular

Full-Time/Part-Time Full-Time

Number of Vacancies 1

Anticipated Start Date 10/21/2019

Anticipated End Date

Competition Information

Competition Number 19B411

Competition Open Date 09/25/2019

Competition Close Date 10/16/2019

Open Until Filled?

Quicklink for Posting http://careers.bcit.ca/postings/1547

About Company

Company: British Columbia Institute of Technology (BCIT)

Company Location:  Burnaby, BC

Job Category:

About British Columbia Institute of Technology (BCIT)