Regional Administrative Assistant Job at The Good Samaritan Society in Lethbridge, AB
Lethbridge West, AB
Out of Scope
CLOSING DATE Until suitable candidate is selected.
HOURS OF WORK Monday-Friday 0800-1600
EMPLOYMENT TYPE Permanent Full Time, 1 FTE
LOCATION Good Samaritan Regional Office
2687 Garry Drive West, Lethbridge, AB
WAGES Commensurate with education and experience.
We are looking for an enthusiastic and energetic self-starter to support the Assistant Director of Operations (ADOO) and regional management team in a busy regional office. As the Regional Administrative Assistant, you will make a vital contribution to the smooth and efficient running of day-to-day administrative processes in the office. Your resourcefulness and initiative will promote continuous improvement and assist us in our mission to provide high-quality services to the individuals entrusted in our care.
Performs general office duties on a daily basis e.g. screening incoming calls, photocopying, filing and faxing;
Screens and ensures confidential management of mail and other communications for the ADOO and other regional managers;
Prepares and oversees the preparation of documents required by the ADOO and/or regional managers, including manager-on-call management (assigned schedule, contacts, protocol, updating the operations/quality/clinical support/ executive assistant of any changes to the schedule/protocol so the executive-on-call can be updated);
Assists head office with distribution and communication of policies, procedures and directives to ensure consistency across the organization;
Assists the ADOO and/or regional managers in maintaining their calendars by scheduling performance reviews, 1:1 meetings with direct reports, regional and committee meetings;
Records meeting minutes, prepares and circulates agendas and minutes for regional committees;
Participates with the regional management team in strategic planning and other organizational planning and review;
Assists with care home preparation for internal and external audits and assists with the compilation of associated action plans;
Assists the ADOO and/or regional managers with interview preparation, reference checks and timely submission of hiring documentation;
Submits required documentation for incremental changes, access requirements, and equipment requests;
Oversees regional office supplies and circulates and codes billing prior to submission to head office;
Establishes and maintains regional office files and binders;
Assists with hosting functions for the ADOO and regional office e.g. room booking, catering, required equipment;
Facilitates the collection and submission of reporting information for ADOO, head office departments, and other internal/external stakeholders;
Effective and efficient allocation of staff resources, to ensure quality care is delivered by participating in human resource processes including recruitment and attendance management;
Other duties as assigned by the ADOO and regional management and staff within the role and scope of this position.
Office administration diploma or equivalent;
A minimum of four (4) years business office experience
Proven experience working with a high degree of independence
Equivalent combination of education and experience may be considered.
All new employees are required to submit:
- a current and clear Criminal Record Check and if applicable, a Vulnerable Sector Check that has been obtained no more than 90 calendar days prior to the hire date;
- a tuberculosis screening that has been completed no more than 12 months prior to the hire date.
Please visit http://hrnet.gss.org to view all current employment opportunities.
We thank all applicants, however only candidates under consideration will be contacted for an interview.
Company: The Good Samaritan Society
Company Location: Lethbridge, AB