Overview

Regional Administrative Assistant Job at The Good Samaritan Society in Lethbridge, AB

Job Description

Good Samaritan Regional Office,

Lethbridge West, AB



Out of Scope

CLOSING DATE Until suitable candidate is selected.

HOURS OF WORK Monday-Friday 0800-1600

EMPLOYMENT TYPE Permanent Full Time, 1 FTE

LOCATION Good Samaritan Regional Office

2687 Garry Drive West, Lethbridge, AB

WAGES Commensurate with education and experience.

We are looking for an enthusiastic and energetic self-starter to support the Assistant Director of Operations (ADOO) and regional management team in a busy regional office. As the Regional Administrative Assistant, you will make a vital contribution to the smooth and efficient running of day-to-day administrative processes in the office. Your resourcefulness and initiative will promote continuous improvement and assist us in our mission to provide high-quality services to the individuals entrusted in our care.

DUTIES

Performs general office duties on a daily basis e.g. screening incoming calls, photocopying, filing and faxing;

Screens and ensures confidential management of mail and other communications for the ADOO and other regional managers;

Prepares and oversees the preparation of documents required by the ADOO and/or regional managers, including manager-on-call management (assigned schedule, contacts, protocol, updating the operations/quality/clinical support/ executive assistant of any changes to the schedule/protocol so the executive-on-call can be updated);

Assists head office with distribution and communication of policies, procedures and directives to ensure consistency across the organization;

Assists the ADOO and/or regional managers in maintaining their calendars by scheduling performance reviews, 1:1 meetings with direct reports, regional and committee meetings;

Records meeting minutes, prepares and circulates agendas and minutes for regional committees;

Participates with the regional management team in strategic planning and other organizational planning and review;

Assists with care home preparation for internal and external audits and assists with the compilation of associated action plans;

Assists the ADOO and/or regional managers with interview preparation, reference checks and timely submission of hiring documentation;

Submits required documentation for incremental changes, access requirements, and equipment requests;

Oversees regional office supplies and circulates and codes billing prior to submission to head office;

Establishes and maintains regional office files and binders;

Assists with hosting functions for the ADOO and regional office e.g. room booking, catering, required equipment;

Facilitates the collection and submission of reporting information for ADOO, head office departments, and other internal/external stakeholders;

Effective and efficient allocation of staff resources, to ensure quality care is delivered by participating in human resource processes including recruitment and attendance management;

Other duties as assigned by the ADOO and regional management and staff within the role and scope of this position.

QUALIFICATIONS

Office administration diploma or equivalent;

A minimum of four (4) years business office experience

Proven experience working with a high degree of independence

Equivalent combination of education and experience may be considered.

REQUIREMENT

All new employees are required to submit:

  • a current and clear Criminal Record Check and if applicable, a Vulnerable Sector Check that has been obtained no more than 90 calendar days prior to the hire date;
  • a tuberculosis screening that has been completed no more than 12 months prior to the hire date.

Please visit http://hrnet.gss.org to view all current employment opportunities.

We thank all applicants, however only candidates under consideration will be contacted for an interview.

About Company

Company: The Good Samaritan Society

Company Location:  Lethbridge, AB

Job Category:

About The Good Samaritan Society