Residency Program Assistant Job at University of Toronto in Toronto, ON
Home to over 40 departments and institutes, the University of Toronto’s Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Founded in 1843, the Department of Obstetrics and Gynaecology at the University of Toronto is globally recognized for its role as an influential leader in all dimensions of women’s health. Our faculty members generate practice-changing research, improve national standards of care, advance public policy, and prepare the next generations of physician-leaders in the field. With this position, you would be joining a dynamic administrative team who directly facilitate and support the advancement of research, education, and knowledge translation in obstetrics and gynaecology, from a local to a global perspective.
As the Residency Program Assistant, you will work collaboratively to support Canada’s largest and most prestigious residency program in obstetrics and gynaecology. Serving as the primary point of contact, you will respond to all residency program related inquiries for a variety of stakeholders, including approximately 75 residents. You will liaise with trainees and faculty to coordinate program activities, assist with the execution of events and provide a wide array of program support. Your outstanding organizational skills and clear and effective communication skills will contribute to the ongoing success of the residency program.
Your responsibilities will include:
Providing detailed information to residents on program and/or course requirements
Scheduling appointments for faculty members and prospective and current students
Responding to enquiries within the defined scope of the role and redirecting to other staff members or faculty as appropriate
Writing routine documents and correspondence
Supporting committees including the Residency Program Committee with scheduling, committee meetings and coordinating agendas, materials and action items
Determining logistical details and activities for various events and programming (i.e. weekly Academic Half Day sessions)
Updating and maintaining resident records and generating reports
Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum two years of related administrative experience in an academic or healthcare setting would be preferred
Experience providing front-line customer support
Experience providing academic program support/ administration
Experience with supporting committees (i.e. taking and distributing minutes, coordinating agendas and meeting schedules)
Demonstrated experience handling multiple projects with competing deadlines
High proficiency with Microsoft Office suite (Excel, Word, PowerPoint and Outlook)
Exceptional oral and written communication skills
Ability to work under pressure and set/balance competing priorities
Demonstrated ability to work independently, showing initiative and good judgement, while also working cooperatively as an effective team member
Effective project management skills with excellent prioritization and time management
Experience with POWER, SharePoint and/or Quercus
To be successful in this role you will be:
Possess a positive attitude
Company: University of Toronto
Company Location: Toronto, ON