Secretary PL4 Job at University of New Brunswick – in Fredericton, NB
Reporting to the Chair of Biology, the Secretary PL4 will manage many operational tasks in the department and interact with faculty, staff, and students regularly.
Act as initial contact for the department and respond to inquiries in-person, via email, and by telephone.
Liaise with external agencies regarding operational tasks for Biology.
Collaborate with internal units and departments on various projects and day-to-day tasks.
Maintain the Flora of New Brunswick book stock and database. Handle orders, invoices, and deposits.
Receive purchase requests, place orders, and receive packages.
Process courier shipments. Receive, sort, and process mail.
Maintain lobby bulletin boards, update directory regularly, manage departmental notifications.
Create, manage, and maintain accurate emails lists for communications from the department.
Review and approve timesheet submissions for term and hourly employees.
Ensure that timesheets are received and entered on time.
Order, issue, and maintain department keys. Update key database as necessary.
Liaise with Capital Planning & Operations for key cutting and lock repairs or changes, as required.
Maintain and order office supplies.
Assign and maintain photocopier access codes.
Compile Bailey Hall classroom schedules for each term and book rooms as required.
Other duties, as required.
Post-secondary diploma or certificate in a related field.
1-3 years of experience in an office setting in an administrative role.
Ability to use Microsoft Office Suite, including Excel, Work, Outlook, and Teams.
Experience using UNB applications, as well as familiarity with UNB Policy and Procedures, would be an asset.
Closing date for applications is September 30 2022 at 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
Company: University of New Brunswick –
Company Location: Fredericton, NB