Team Assistant  Job at ABBYY Украина in München

Job Description

Location: Munich office

To strengthen our reception team in ABBYY Munich office, we are now looking for a full-time team assistant (f/m/d) interested in a diverse, demanding and international work environment.


Reception and office administration

Reception of national and international guests and customers in front desk

Processing of incoming and outgoing mail

Ensuring a smooth office process:
Preparation and maintenance of meeting rooms, common areas and the reception

Ordering and administration of consumables and office supplies

Coordination and organization of meetings and in-house events

Coordination of office cleaning staff and service providers for maintenance, etc.

Administrative support of sales, marketing, finance and HR departments in correspondence, filing and research in German and English

Care of employee data in the electronic time recording system

Travel management

Assisting staff in travel planning and booking for flights, hotel accommodation and transfers, visa applications


Planning and execution of internal team events

Coordination of internal trainings regarding catering, room preparation, training materials, etc.

Support in marketing events such as trade fairs and customer events


Completed relevant education or training

First professional experience in the secretarial or assistance area

Fluent German language skills in spoken and written

Fluent English language skills in spoken and written

Other languages such as Russian and French are an advantage

Excellent communication and team working skills

Strong trustworthiness and ability to handle responsibility

Coordinating and organizational talent, structured and independent work manner even under time pressure

Professional and well-groomed appearance appropriate for work in front desk

Secure mastery of MS Office programs

About Company

Company: ABBYY Украина

Company Location:  München

About ABBYY Украина